MetroLink Commercial Reporting Coordinator

Job Description

The Commercial Reporting Coordinator will maintain, and coordinate progress and other reports as directed by the Head of Procurement Operations, ensuring they meet Project Controls reporting requirements. The role acts as the first point of contact for procurement and commercial directorate reporting requirements. This role works closely with various teams, including Policy and Assurance Leads, Sustainable Procurement, and Procurement Operations, to prepare and distribute reports. Oversees the coordination of reports with MetroLink Project Controls within the reporting cycle. Liaise with Procurement team members and other MetroLink functions to gather relevant information and assist with document management duties as directed by the Head of Procurement Operations. Provide accurate and timely information to the MetroLink leadership and Project Controls teams via monthly procurement progress reports.

Principal Accountabilities

• Act as first point of contact for procurement and commercial directorate reporting requirements.

• Collaborate with the Commercial Directorate Team, and other MetroLink functions as directed in preparing and distributing reports.

• Oversee the reporting schedule and coordination of reports with Project Controls and Performance Team within the reporting cycle.

• Cooperate and liaise with the Commercial Directorate Team, and other MetroLink functions as directed, to gather relevant reporting information.

• Support the Commercial Directorate Team with document management duties as directed by the Head of Procurement Operations.

• Prepare and provide accurate and timely updates to the leadership and Project Controls and Performance Team via monthly procurement progress reports.

• Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put MetroLink’s information or information systems at risk.

• Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the MetroLink’s Target Zero principles.

• Cooperate with MetroLink in all matters relating to health and safety, following MetroLink's safe working procedures at all times.

• Act as a role model for MetroLink’s vision and values, behaving in ways that are in alignment with MetroLink’s Ways of Working. Encourage and support others to do so too.

• Promote an equitable, inclusive and collaborative workplace.

• Perform additional tasks, activities or other duties as may be required or assigned as part of the role.

ESSENTIAL REQUIREMENTS

Character

Each candidate must be of good character.

Health

A candidate for and any person holding the role must be fully competent and capable of undertaking duties attached to the role and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Experience, Skills and Qualifications

The successful candidate will be required to demonstrate the key competencies for a Grade 2 position as outlined in Appendix 1, as well as the following job-specific requirements:

Experience

• Minimum 5 years’ experience of reporting processes.

• Experience of working to tight deadlines and producing accurate work.

• Experience of producing client procurement reports within public and private sector procurement and constraints, with an understanding of business and procurement management systems.

• Experience of relationship management across a broad range of individuals across all levels.

• Experience of using a document management system would be an advantage.

Skills

• Proficiency in Microsoft Office packages and have experience with document systems.

• Strong ability to write, document, and maintain technical standards, guidelines, and workflows.

• Strong attention to detail and accuracy.

• High level of numeracy skill.

• Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved.

• Ability to work effectively in a team environment.

• Ability to co-ordinate and communicate important information across teams.

• Ability to develop long term relationships with all team members.

• Ability to work in a collaborative manner that is positive, open, transparent and is a clear and effective communicator.

Formal Education Qualifications

• A degree level qualification (Level 8) in a relevant discipline such as engineering, construction, finance, business or a related discipline.

Candidates who are unable to show that they hold the required qualifications may be withdrawn from the competition at any stage. An invitation to interview or any element of the selection process is not acceptance of eligibility.

Key Competencies for effective performance at Grade 2 level have been outlined in Appendix A.

PRINCIPAL CONDITIONS OF SERVICE

The scale of pay for Grade 2 as of 1 August 2025 is as follows:

Personal Pension Contribution (PPC) Pay Scale:

€74,701 to €91,100 - personal pension contribution (PPC) rate. This salary is payable to an individual who is required to make a personal pension contribution (PPC) to their main pension (in general those persons whose initial appointment to the Public Service is on or after 6th April 1995).

Non PPC Scale:

€71,072 to €86,539 - non personal pension contribution (non-PPC) rate. This salary is payable to an individual who is not required to make a personal pension contribution (PPC) to their main pension scheme.

Note:

• Entry salary will be at the minimum point of the scale and will not be subject to negotiation

• Different pay and conditions may apply if, immediately prior to appointment, the appointee is already a serving Civil Servant or Public Servant

• The rate of remuneration may be adjusted from time to time in line with Government pay policy.

Tenure

This is a fixed purpose contract until the completion of Project Phase 4 (Detailed Design and Tender Process).

Annual Leave

The appointee will be entitled to 27 days annual leave a year rising to 30 days after 5 years' service. This leave is exclusive of public holidays.

Superannuation and Retirement

The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil Service at the time of being offered an appointment. In general, an appointee who has never worked in the Public Service will be offered appointment based on membership of the Single Public Service Pension Scheme (“Single Scheme”). Full details of the Scheme are at www.singlepensionscheme.gov.ie

Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or special leave with/without pay

different terms may apply. The pension entitlement of such appointees will be established in the context of their public service employment history.

Key provisions attaching to membership of the Single Scheme are as follows:

• Pensionable Age: The minimum age at which pension is payable is 66

• Retirement Age: Scheme members must retire on reaching the age of 70.

• Career average earnings are used to calculate benefits (a pension and lump sum amount accrue each year and are up-rated each year by reference to CPI).

• Post retirement pension increases are linked to CPI.

Pension Abatement

If the appointee has previously been employed in the Civil or Public Service and is in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during his/her re-employment that pension will be subject to abatement in accordance with the Public Service Pensions (Single Scheme and Other Provisions) Act 2012, (the 2012 Act). Please note:

In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office will support an application for an abatement waiver in respect of appointments to this position.

However, if the appointee was previously employed in the Civil or Public Service and awarded a pension under voluntary early retirement arrangements (other than the Incentivised Scheme of Early Retirement (ISER), the Department of Health Circular7/2010 VER/VRS or the Department of Environment, Community & Local Government Circular letter LG(P) 06/2013 which, renders a person ineligible for the competition) the entitlement to that pension will cease with effect from the date of reappointment. Special arrangements may, however, be made for the reckoning of previous service given by the appointee for the purpose of any future superannuation award for which the appointee may be eligible.

Department of Education and Skills Early Retirement Scheme for Teachers Circular 102/2007

The Department of Education and Skills introduced an Early Retirement Scheme for Teachers. It is a condition of the Early Retirement Scheme that with the exception of the situations set out in paragraphs 10.2 and 10.3 of the relevant circular documentation, and with those exceptions only, if a teacher accepts early retirement under Strands 1, 2 or 3 of this scheme and is subsequently employed in any capacity in any area of the public sector, payment of

pension to that person under the scheme will immediately cease. Pension payments will, however, be resumed on the ceasing of such employment or on the person's 60th birthday, whichever is the later, but on resumption, the pension will be based on the person's actual reckonable service as a teacher (i.e. the added years previously granted will not be taken into account in the calculation of the pension payment).