National Finance - Travel Coordinator

Duties and Responsibilities

Main Duties and Responsibilities

• Support Travel and Subsistence (T&S) Checkers, Verifiers, Claimants, Line Managers, Regional Finance Managers, and Director’s administration teams nationwide in Tusla.

• Monitor the Travel Policy email account and respond to queries with reference to Tusla Financial Regulations (TFR-02) and Department of Public Expenditure, NDP and Reform requirements. A good working knowledge of the National Financial Regulations used by Tusla is desirable.

• Respond to queries and requests for information from both Internal Audit and the Comptroller and Auditor General (C&AG) year-end audit.

• Draft all Standard Operating Procedure (SOP) documents where required and T&S training material.

• Support the updating of relevant Tusla Financial Regulations, when necessary, in adherence to Department of Public Expenditure, NDP and Reform requirements and to support financial processes.

• Provide updates where required to all Tusla staff nationwide regarding changes in legislation, financial or government regulations, and travel and subsistence rules. Knowledge of relevant legislation is desirable, along with the ability to remain current in a dynamic legislative environment.

• Co-operate with developments and use of information technology, particularly SAP HR Payroll, HR/Payroll Self Service System, and advanced Excel.

• Demonstrate excellent Microsoft Office skills, including Word, PowerPoint, and advanced Excel (including Pivot Tables, VLOOKUP, etc.), including downloading data from multiple sources, manipulating data, and generating reports.

• Prepare monthly T&S Expenditure Reports for Regional Finance Managers.

• Prepare various monthly payroll SAP HR/SAP IFMS reconciliations related to T&S. Detailed working experience with IT systems such as HSE My Self Service, SAP HR, and IFMS is desirable, along with the ability to learn new technologies.

• Produce ad hoc reports as required.

• Liaise appropriately with and assist other Tusla Directorates in relation to oversight requirements.

• Liaise with key stakeholders in the travel and subsistence process to maintain a sound system of internal control.

• Carry out checking, validation, analysis, and reconciliations on payroll transactions and key payroll T&S-related data.

• Develop and provide T&S training and support using MS Teams and MS PowerPoint.

• Assist with time and attendance entry, specifically weekly entry deadlines, in a timely and effective manner.

• Maintain confidentiality of documents received within Finance.

• Ensure records are accurately stored and readily available.

• Organise, attend, and take minutes at meetings as required.

• Collect and manage required data and metrics where required.

• Carry out other duties as determined by the Section Grade VIII National Finance Payroll Manager.

Health and Safety

• Comply with and contribute to the development of policies, procedures, guidelines, and safe professional practice, and adhere to relevant legislation, regulations, and standards.

• Have a working knowledge of Health Information and Quality Authority (HIQA) Standards as they apply to the service, for example National Standards for Child Protection and Care, and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role.

• Support, promote, and actively participate in sustainable energy, water, and waste initiatives to create a more sustainable, low-carbon, and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved. Consequently, the post holder may be required to perform other duties as appropriate to the post, which may be assigned from time to time, and to contribute to the development of the post while in office.

Eligibility CriteriaQualifications and/or Experience

Applicants must, by the closing date of application, have the following:

• Be in current employment with Tusla – Child and Family Agency, the HSE, or other statutory health agencies, or a body providing services on behalf of the HSE under Section 38 of the Health Act 2004, or a body providing services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013.

• Have at least two years’ administrative experience relevant to the requirements of the role.

• Have experience working collaboratively with multiple internal and external stakeholders and customers, as relevant to this role.

• Have excellent proficiency in Microsoft Office, with advanced skills in Excel (including Pivot Tables, VLOOKUP, etc.).

• Possess sufficient administrative capacity to discharge the functions of the grade/post.

Health

A candidate for, and any person holding, the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health that indicates a reasonable prospect of the ability to render regular and efficient service.

Character

Each candidate for, and any person holding, the office must be of good character.

Skills, Competencies, and/or KnowledgeTusla Leadership Competency Framework

The Tusla Leadership Competency Framework describes the behaviours that are key to Tusla colleagues being effective in the execution of their role at all levels within the Agency. The competencies and associated behavioural descriptors capture the transversal knowledge, skills, abilities, and other characteristics required for effectiveness, regardless of role or rank.

The Tusla Leader Framework relevant for this role is Leading Others.

Applicants should access the Leading Others link to familiarise themselves with the impact of this proficiency for Tusla.

The competency of Professional Knowledge is specifically linked to the duties, responsibilities, and criteria for this role.

Other Requirements of the Role

• The post holder will require access to appropriate transport, as the post may involve travel. • Have awareness of children and young people’s participatory practice.

Application ProcessCampaign-Specific Selection ProcessShortlisting / Interview

The online application system has a time-out facility to protect user privacy. This activates if the application is dormant for over 60 minutes. Any work not saved will be lost and cannot be recovered.

Candidates are advised to draft their applications outside the system and copy and paste their responses into the online application form once complete. Upon full submission, a confirmation email will be sent to your profile. If you do not receive this email, your application has not been submitted successfully.

AI-generated content must not be used in your application. Tusla reserves the right to assess whether content has been created by AI in part or in whole. Use of AI may result in disqualification and exclusion from the recruitment process.

Shortlisting may be carried out based on the information provided in the application, in line with the eligibility criteria and the skills, competencies, and knowledge required for the post. Failure to include relevant information may result in not being called forward to the next stage.

Candidates successful at the shortlisting stage will be invited to interview.

Tenure

The current vacancy is permanent and whole-time. The post is pensionable. A panel may be created for the purpose of filling this position, which will cease once the appointment is made.

Appointment as an employee of the Child and Family Agency is governed by the Child and Family Agency Act 2013 and the Public Service Management (Recruitment and Appointments) Act 2004.

Remuneration

The salary scale for the whole-time equivalent of this post is:

01/08/2025: €51,718, €53,265, €54,843, €56,456, €58,078, €59,969, €61,866 (LSIs)

Long Service Increments (LSIs) are represented by emboldened figures.

• 1st LSI is paid after three years on the maximum

• 2nd LSI after three years on LSI 1

• 3rd LSI after three years on LSI 2 (where applicable)

The appointee will commence on the first point of the salary scale. Incremental credit may be granted for certain types of relevant experience (see Appendix 5). Entry is at the minimum point and is not subject to negotiation. Remuneration may be adjusted in line with Government pay policy.

Different terms and conditions may apply if the appointee is a serving civil or public servant.

Working Week

The standard working week for this post is 35 hours.

Annual Leave

Annual leave entitlement is 30 days per annum.

Superannuation

This is a pensionable position. The successful candidate will become a member of the appropriate pension scheme, details of which will be provided in the contract of employment.

Probation

A probationary period of 39 weeks applies, or a proportion thereof for fixed-term or specified-purpose contracts. This may be extended by up to nine weeks at management discretion. Confirmation of permanent appointment is subject to successful completion of probation.

Where a probationary period has already been completed with Tusla, the HSE, or a Local Authority, and there is no break in service, no further probation applies.