Office Administrator

Company Overview

We are a leading Tier 1 Construction Contractor, delivering complex, large-scale, and award-winning construction projects across Ireland and the UK. Our portfolio spans new builds, major refurbishments and associated engineering works. We are committed to technical excellence, innovation and delivering high quality projects safely and efficiently.

The Role

We are seeking a highly organised, experienced and proactive Office Administrator to manage the administrative operations of our Head Office in Mullingar. 

Key Responsibilities

• Oversee the efficient day-to-day running of the office, ensuring a professional, structured and productive working environment.
• Develop and implement office systems, processes, and procedures to improve efficiency.
• Act as the primary contact for office-related queries and support requirements.
• Manage relationships with suppliers, service providers, utilities and building management.
• Monitor and manage office budgets, supplies, consumables, and general office procurement.
• Responsible for the effective management and coordination of all facilities related to office operations.
• Overall responsibility for Subcontractor administration and compliance documentation.
• Ensure company archiving practices are compliant with contractual obligations and maintain document control protocols.
• Provide administration support to Directors as required. 
• Ensure Health and Safety policies and procedures for the Head Office remain compliant and are communicated effectively.
• Maintain strong communication between Head Office and Site Teams.
• Coordinate internal office meetings, assist with employee event management and client hospitality.

You Will Need

• 5+ years’ experience in a senior administration role
• Background in construction, engineering, manufacturing or a related sector is highly desirable
• Excellent communication and interpersonal skills
• Highly organised and a strong collaborator 
• Excellent problem solving and decision making skills
• Proficient in MS Office suite 
• Demonstrated ability to oversee office operations efficiently
• Ability to remain calm, professional, and effective under pressure
• Strong initiative with the capacity to anticipate office needs and meet deadlines
• Discreet with the ability to manage confidential information
• A positive, solutions-oriented attitude with a team player mindset