Office Administrator

About the role

Duties Include:

· To provide secretarial support to the Nurse Manager and Nursing team and Nursing Home in general.

· To complete such paperwork and / or financial documents as requested by the Nurse Manager.

· To assist the Nurse Manager in completing her HR function by up-dating and managing the Time Management System (TMS)

· To assist in the admission, transfer, and discharge process of residents and to assist in the management of new staff and the compiling of their file.

· To adhere to the policies as laid down by Evergreen Care in the best interest of residents and staff.

· To develop good communication channels with Nurse Manager of the home, residents and their relatives, the HSE accounting departments and all other stakeholders that have an impact on or interest in the home.

· To assist the company and residents in their post and telephone requirements. To schedule appointments on behalf of residents and to book taxis etc.

· To be economic with the utilisation of resources in order that the optimum standard of work and value for money can be achieved, and to encourage other staff to be equally economic with resources.

· To assist in developing and maintaining a ‘home-like’ environment and atmosphere, where the resident is seen as the central figure in all decision making, ensuring that their right to individuality, privacy, dignity, independence, and choice is our focus at all times.

· To participate in announced/unannounced visits and inspectors from the registration and inspector unit (HSE / HIQA), environment health officer, fire authority and mental health commission if applicable e.g., Provide reports detailing staff training as requested by the Nurse Manager.

The ideal candidate will have a minimum one year’s experience in an Administrative role. Experience working in a similar environment, desirable but not essential. From time to time the successful candidate will also be required to cover annual leave.

Experience:

• Microsoft Office: 1 year (preferred)

• Administration: 1 year (preferred)

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