Office Administrator

Glanua is a progressive company that always seeks to develop its employees. When you demonstrate aptitude and interest in furthering your career within the organisation, training and promotion will always be available to you.

We are now looking for someone to join our team as the Office Administrator in a busy office environment, in our Industrial office located in Navan, Co. Meath.

We are looking for a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. 

Main Duties and Responsibilities:

The main duties and responsibilities of the Office Administrator are outlined as follows:

• Receptionist duties - which includes meeting and greeting visitors & staff. Managing phone switch, presentation of reception & waiting areas, meeting rooms. Dealing with queries from new hires with the company.
• Sorting & distributing mail, organisation of courier services.
• Catering management – organise catering requirements for meetings.
• Office Management – Managing kitchen, toilets, and services areas of office to meet company tidiness, cleanliness, and service standards. Liaising with the cleaning services providers & main services providers i.e. Intruder & Fire alarms etc.
• Manage stock inventory of stationery supplies etc and generation of POs for all purchases.
• General clerical and admin support to Line Manager & ad hoc general office requests. Including copying, taking notes, and making travel plans.
• Liaise with IT and Plant department for drop off and collection of equipment.
• Supporting the procurement activities of the business with Purchase Requisition creation when required.
• Other duties as required from time to time.
• Travel management – managing travel bookings for staff to include hotels, flights, car hire and manage invoicing and payments.
• Supporting the Senior Leadership Team with travel bookings and administration requirements.
• Preparing and booking meeting rooms
• Innovation – pro actively looking for improvements and putting forward new processes for improvements for the running of office.

Knowledge, Skills and Experience:

The main knowledge, skills and experience required/desirable of the Office Administrator are outlined as follows:

• Strong communication & customer service skills
• Fluency with all Microsoft products (Word, PowerPoint, Excel, Access).
• Strong organisation and people skills and professionalism.
• Organized and ability to meet deadlines & ability to multi-task efficiently.
• Good knowledge of travel bookings and management.
• Strong work ethic and taking ownership of responsibilities.

What we offer you:

• The opportunity to join an ambitious and growing organisation.
• Monday to Friday working week finishing early on Fridays.
• 23 days annual leave plus 10 bank holidays.
• Competitive base salary 
• Access to EAP – 24/7 365 days confidential employee counselling service, free to avail for employees and their families.