Office Co-ordinator / Administrator

Offaly Innovation and Design Centre CLG is a company that was established to develop innovative supports for enterprise in Offaly. These supports include: The Junction, Business Innovation Centre in Units 19H and 25J, Axis Business Park, Tullamore and the e-Hive Hub in Edenderry. These three Innovation Centres comprise multi-functional spaces, providing: hot desk facilities, office space, business training and mentoring, and facilities for people to develop ideas and business.

Pro-Activ HR Management have been retained by Offaly Innovation and Design Centre CLG to recruit an Office Co-ordinator/Administrator based in The Junction Innovation Centre, Unit 19H, Axis Business Park, Clara Road, Tullamore, Co. Offaly. 

Role Overview:This role requires a proactive and motivated Office Co-ordinator/Administrator to support the smooth operation of The Junction Offaly and e-Hive co-working hubs and office spaces. The Junction Offaly is a community-driven coworking and office space aimed at fostering collaboration, creativity, and local enterprise in Offaly. This is a flexible role, which provides an exciting opportunity to contribute to the growth of a community-oriented innovative workspace. The successful applicant will report into the Economic Development Officer in Offaly County Council. 

Key Responsibilities:

• Manage day-to-day office operations for The Junction Offaly, ensuring the office is running as efficiently as possible.
• Maintain office supplies, facilities management and equipment, liaising with service providers as needed.
• Handle correspondence, including emails, phone calls, and in-person queries, as they arise.
• Assist with event planning, organising workshops, and networking events for tenants and the wider community.
• Support the creation of promotional content and social media updates.
• Manage the day-to-day bookings for hot desk users, dedicated desk users and meeting rooms.
• Maintain accurate records and databases for both The Junction Offaly and eHive.
• Handle relationships with suppliers, ensuring timely payments and accurate record keeping.
• Maintain detailed records of rental payments
• Foster positive relationships with tenants, clients, and visitors by offering excellent customer service.
• Act as the first point of contact for inquiries and support regarding services, facilities, and events.
• Handle client feedback and ensure any issues are addressed in a timely and professional manner.

Skills and Qualifications:

• Previous experience in office administration or coordination an advantage.
• Excellent written and verbal communication skills.
• Working knowledge of Microsoft Office Suite
• Strong attention to detail and ability to maintain accurate records.
• Ability to work independently.
• A proactive, problem-solving attitude with a customer-oriented approach.
• Familiarity with social media platforms.

Remuneration:

Attractive remuneration available in line with budget, and dependant on the successful candidate’s skills, knowledge and experience.

How to apply:

To apply please forward a cover letter and fully updated CV by email only to anne@pro-activ.ie .

A full job description is available upon request from Pro-Activ HR Management by emailing anne@pro-activ.ie.