Office Coordinator

You Matter to Cambrex.

Cambrex is a leading global contract development and manufacturing organization (CDMO) that provides drug substance, drug product, and analytical services across the entire drug lifecycle. With more than 40 years of experience and a growing team of over 2,000 professionals servicing global clients, Cambrex is a trusted partner in branded and generic markets for API and dosage form development and manufacturing.

Your Work Matters.

At Cambrex, we strive to build a culture where all colleagues have the opportunity to:

• engage in work that matters to our customers and the patients they serve
• learn new skills and enjoy new experiences in an engaging and safe environment
• strengthen connections with coworkers and the community

We’re committed to attracting and nurturing a passionate team of valued professionals in our fast-paced and growing company.

Your Future Matters.

Known for our customer-focused scientific and manufacturing excellence, as well as our strong commitment to quality and safety, we offer a range of career and growth opportunities across our global network of locations. Together with our customers, we aim to improve the quality of life for patients around the world. Start a career where You Matter by applying today!

Job Overview

As an Office Co-Ordinator, you will be the first point of contact for visitors, clients, and team members. Your exceptional organisational skills and attention to detail will contribute to the overall efficiency of our office. You will make a difference by providing outstanding administrative support and maintaining a welcoming atmosphere.

Responsibilities

Reporting to the Managing Director and Quality Manager, your key responsibilities include:

Client relations and hospitality

• Welcome visitors: Greet guests with warmth and professionalism, ensuring they feel welcome and are signed in properly from the moment they enter our doors.
• Phone management: Handle incoming calls, direct enquiries, and manage call flow effectively.
• Client visits: Arranging travel, accommodation, and transportation as needed.
• Meeting coordination: Order catering for client meetings and team events, schedule meetings and set up meeting rooms.

Administrative support

• Admin support: As an integral part of our team, you will provide essential support to each department.
• Vendor management: Oversee services provided by external vendors, ensuring timely deliveries and resolving any issues.
• Office supplies:Proactively manage office and kitchen supplies, ensuring timely restocking through online resources.
• Mail management:Handle incoming and outgoing mail efficiently.
• Document management:Scan, save, and organise documents, maintaining accurate records.
• Archiving:Assist with archiving and organising files.
• Folder organisation:Prepare new folders and maintain electronic and hard copy indexes.
• Safety coordination:Support health and safety functions on-site, ensuring compliance with regulations.

Overall, provide general admin support to the site and any other duties as may be required.

Qualifications/Skills

We seek an exceptional candidate who brings a wealth of experience and a positive mindset to our team. The ideal candidate will have:

• At least 3 years of experiencein front desk management, office coordination, or customer service within a professional environment.
• Advanced proficiencyin the following Microsoft Office tools:
• Strong work ethic:You are committed to excellence and take pride in your work. Whether collaborating with a team or working independently, you consistently deliver outstanding results.
• Ownership mentality:You approach projects with enthusiasm and a proactive attitude. Taking ownership of tasks and responsibilities comes naturally to you.
• Highly organised:You thrive in a fast-paced environment and can juggle multiple tasks seamlessly.
• Excellent communication:Your friendly personality and clear communication skills make you a great fit for client interactions.
• Tech-savvy:Proficient in using online resources for purchasing and document management.
• Detail-oriented:Accuracy matters to you, especially when handling important documents.
• Team player:You collaborate effectively with colleagues and contribute to a positive work culture.
• Adaptability and problem-solving skills: As an Office Co-Ordinator, you will encounter various situations that require flexibility and quick thinking. The ability to adapt to changing priorities, troubleshoot issues, and find creative solutions is crucial. Whether it is handling unexpected visitor requests or resolving administrative challenges, an adaptable mindset will set you apart.

Education, Experience & Licensing Requirements

Hours of Work

• 8:30am to 5.00pm, Monday - Friday
• There is some flexibility around these hours once all operations and opening hours are covered.

Place of Work

• Company’s offices at Westside Business Park