Office Facilities Lead

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are seeking a dedicated and proactive Office Facilities Lead to ensure the smooth operation of our recently opened Cork office. This role involves managing office supplies, equipment, and services, overseeing the office budget, and maintaining the overall functionality of the workspace. You will be the go-to person for all facility-related issues, working closely with local leadership and various teams to support daily operations.

About the Opportunity

• Ensure the office is equipped with necessary supplies and services.

• Collaborate with local office leadership on office-related issues.

• Manage the office overhead budget and monitor financial reports.

• Process invoices and charges related to facility management.

• Communicate with office staff regarding facility-related issues.

• Serve as the onsite contact for building management and local vendors.

• Manage reception, mail, courier services, and offsite archive storage.

• Review and understand the local office lease and ensure compliance.

• Support the management of any sublease of office space.

• Assist in new starter induction related to Health, Safety, and Environmental requirements.

• Provide support for Human Resources and IT as needed.

• Ensure the security of the physical office space and support the Business Continuity Plan.

• Support office sustainability tasks and reporting.

• Manage local offsite archiving and destruction.

• Coordinate physical changes within the office, including furniture moves and installations.

• Maintain all Facilities data in alignment with global requirements.

• Supervise facility staff and participate in hiring and training processes.

• Manage building and grounds responsibilities where applicable.

• Support cross-functional teams or projects as needed.

The UK&I Facilities & Real Estate team role is office based and can support full time hours (40 hours/week) Monday until Friday. Physical activity is a daily part of this role, you will need to be able to lift (aligning with Irish HSA guidance) bend, stoop, walk, climb stairs, and sometimes sit at reception for long periods. Work-life balance and flexibility is a key focus area for Jacobs. We’re happy to discuss flexible working hours and patterns to suit you and our business. 

Here's what you'll need

The selection process is focused upon attributes and relevant practical experience, as opposed to prescribed levels of academic or professional qualification. Key attributes for the role include, but are not limited to:

• Good communication and interpersonal skills with stakeholders at all levels of the business.

• Previous experience in facilities management or a related field.

• Strong work ethic and proactivity, self-motivation and initiative.

• Ability to positively deal with unexpected change.

• Work regime flexibility and accepting there are periods of increased working requirements.

• Patience, positivity, and resilience.

• Enjoys team camaraderie whilst is also being able to work independently.