Office & HR Administrator

MBCC Foods Ireland Ltd (Costa Coffee Ireland) are delighted to announce that we are recruiting for an full-time, permanant, Office & HR Administrator to join our team in Eastgate Retail Park, Little Island, Cork. MBCC foods Ireland Ltd has ownership of Costa Coffee franchise including 150 + stores throughout Ireland and 11 KFC restaurants at present.

The Office & HR Administrator will report directly to the HR Co-Ordinator and HR Manager and support the overall business and the HR function. This is an excellent opportunity for an administrative professional or HR graduate looking to kick start their HR career and gain valuable experience in all aspects of the HR function in a fast paced enviroment. This role requires the successful candidate to be on site 5 days a week.

We are ideally seeking a candidate who is available immediately.

Location: On site

Hours: 9am-5:30pm Monday to Friday.

Discounts: 50% Discount for Costa Coffee products and complimentary staff drinks.

Contract: Permanent

Purpose of the role

To provide administrative support across the business and HR department, undertaking all administrative duties associated with the team, business and its activity.

Job Description

• Providing administrative support to the HR function, supporting each area of the team.
• Responsible for the monitoring of sick certs for short and long-term employees.
• Responsible for processing maternity leave requests
• Responsible for creating and issuing employee letters as per request.
• Responsible for issuing new hire packs
• Responsible for answering all phone queries and directing to the appropriate department.
• Responsible for liaising with all service providers.
• Issuing and preparing company documentation for courier collection.
• Organisating and issuing of company gift cards as per request.
• Completion of social welfare forms.
• Responsible for creating and issuing of promotional contracts.
• Responsible for issuing equipment to stores on request.
• Assisting the HR Manager with any ad hoc queries or requests.

This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties discussed and directed by the line manager.

Job Specifications

• Solid previous office administration experience, ideally in a professional services environment
• Exellent attention to detail
• Can do attitude and natural self-starter
• Excellent IT skills, including Microsoft Office and database systems
• Confident and organized, with an ability to make decisions quickly.