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Office Services Coordinator


Key Responsibilities

  • Meet and greet visitors to the office and first point of contact for all phone calls
  • Issuing Access cards and management of same system
  • Manage inbound and outbound post including stamping of post received, scanning of post for the various departments, arranging for registered post and couriers
  • Managing the booking of all Meeting Rooms onsite, setting up meeting rooms and ensuring upkeep of office and meeting rooms
  • Working on administrative projects as assigned by central services team that may include data entry, presentations, correspondence, reports & typing
  • Coordinating tea/coffee, caterers, meetings, and events
  • Facilities coordination & supplier management
  • Ownership of Cbar area and upkeep of coffee machine and supplies, notifying vendors of maintenance repairs
  • Assist with onsite organisation of onsite events
  • Processing documents and providing admin support to a wider team
  • Filing and organising records, invoices, and other important documentation
  • Monitoring and ordering inventory for office, stationery, and kitchen supplies
  • Assist with scheduling repairs for general office space and all office equipment, Liaising with Contractors, and cleaning staff
  • Any other ad-hoc duties as assigned

Experience & Skills

  • Previous Experience in a busy receptionist/ front office/ administration role essential
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Excellent communication and interpersonal skills
  • Ability to multitask effectively and accuracy and attention to detail
  • Organisation and time management skills
  • Knowledge of Salesforce would be an advantage

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