Office Services Coordinator

Key Responsibilities

• Meet and greet visitors to the office and first point of contact for all phone calls
• Issuing Access cards and management of same system
• Manage inbound and outbound post including stamping of post received, scanning of post for the various departments, arranging for registered post and couriers
• Managing the booking of all Meeting Rooms onsite, setting up meeting rooms and ensuring upkeep of office and meeting rooms
• Working on administrative projects as assigned by central services team that may include data entry, presentations, correspondence, reports & typing
• Coordinating tea/coffee, caterers, meetings, and events
• Facilities coordination & supplier management
• Ownership of Cbar area and upkeep of coffee machine and supplies, notifying vendors of maintenance repairs
• Assist with onsite organisation of onsite events
• Processing documents and providing admin support to a wider team
• Filing and organising records, invoices, and other important documentation
• Monitoring and ordering inventory for office, stationery, and kitchen supplies
• Assist with scheduling repairs for general office space and all office equipment, Liaising with Contractors, and cleaning staff
• Any other ad-hoc duties as assigned

Experience & Skills

• Previous Experience in a busy receptionist/ front office/ administration role essential
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• Ability to multitask effectively and accuracy and attention to detail
• Organisation and time management skills
• Knowledge of Salesforce would be an advantage