Operations Admin Support

Overview

Milestone, a division of the global PM Group, provides advanced automation and digital systems consultancy services, specializing in Life Sciences and FMCG sectors. With a team of over 160 experts, we bring a comprehensive perspective to project implementation through our experience as end users, engineering consultants, and system integrators.

As part of the employee-owned PM Group, which operates in Europe, the UK, USA, and Asia, Milestone combines decades of expertise with a commitment to optimizing client outcomes.

We currently have a vacancy for an Operations Admin Support based in our Cork Office. 

Responsibilities

• Manage onboarding activities for new resources.
• Prepare and distribute contractor agreements for new and existing contractors
• Create projects and work orders in Agresso, ensuring all related Excel documentation is kept up to date.
• Manage and process timesheet amendments in Agresso as required
• Manage timesheet collection and tracking, including follow-ups with resources and month-end reporting to ensure accurate submissions.
• Maintain required email distribution lists.
• Maintain required insurance and tax distribution lists, following up with resources to obtain updated documentation as needed.
• Manage and resolve issues related to contractors, staff, and internal operations.

Qualifications

• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management abilities.
• Effective communication and coordination skills.
• Strong multitasking skills to handle diverse responsibilities.