Operations and Facilities Manager

Operations and Facilities Manager

About the Organisation HR Team are recruiting for a female religious congregation based in Limerick.

We are very excited to announce that the team is expanding, and we are recruiting an Operations and Facilities Manager.

Job Details

Contract Type: Part time/Permanent 

Location: Limerick

Hours of Work: 20 hours per week, over 5 days

 Salary: Negotiable and depending on experience

The Role Reporting to the Province Leader and Council, this role is responsible for the provision of systems of best practice in relation to governance, administration and the smooth running of the congregation house.

Financial management, budgeting and financial controls are a key function of this role.

Ownership of and ensuring appropriate systems are in place for the appointment and management of staff under your remit. Oversee maintenance of house, gardens, equipment and property. Adhere to Health and Safety regulations and ensure security measures are in place. Ensure a safe and welcoming environment for the Sisters and their visitors where their dignity and individuality are respected. Maintain confidentially throughout the organisation.

Key Responsibilities; 

•Finance management,

• budgeting and financial controls
• Management of staff contracts, employment files, performance management and rostering
• Maintain a safe and efficient working environment ensuring Health and safety legislation is known, understood, and kept under constant review
• Arrange for servicing of alarms, safety lights; arrange and facilitate fire drill and maintain the logbook
• Arrange NCT tests, motor tax and car servicing in a timely way in collaboration
• with the car drivers. Liaise with the finance dept. regarding car replacements
• Regular stocktaking
• Liaise with all staff to ensure high quality of care and service at all times.
• Liaise with the Health Care Co Ordinator in all relevant areas of nursing care.
• Comply with Province requirements and work within Employment Law while regularly keeping up to date with employment matters.
• Keep up to date with following legislation and SLA’s;

·Employment Law, legislation & GDPR 

·Health and Safety Legislation

·Risk Assessments

·Waste Management Legislation

·COSHH Regulation – Control of substances hazardous to health

·FSAI – Food Safety Authority in Ireland

·HACCP – Food safety Management

·RSA- Road safety Authority Ireland

·Safeguarding Children and Vulnerable Adults policy

·Garda Vetting Process

·Service Maintenance Contracts.

Assisted Bath, Lift

About You

People management and interpersonal skills with the ability to support and promote harmonious and good working relationships between all staff members. 

You will demonstrate you possess the below essential criteria. 

Essential Criteria 

Excellent financial management and budgeting skills including financial controls

A minimum of two (2) years facilities management experience

Experience in team management Compassionate, empathetic, with a strong level of Emotional intelligence 

The ability to be flexible in relation to hours of work 

A strong proficiency in Microsoft office packages. (To include, word,

excel and outlook) 

Flexibility to attend some meetings out of rostered office hours

Desirable Criteria 

Financial qualification

IT systems 

Please note

The Organisation is an equal opportunities employer and committed to the principle of equality of opportunity in employment and in the provision of services.No job applicant or member of staff receives less favourable treatment on the grounds of colour, race, religious belief, political opinion, sex, marital status, disability, age, sexual orientation, family circumstance, pregnancy or maternity leave, gender reassignment, membership of the travelling community or ethnic or national origin.

How to Apply:

To apply for this position, please send a cover letter outlining how you meet the criteria, and when you would be

available to commence employment, along with your CV by clicking APPLY NOW below.

Closing date for applications is 2ndApril 2021 at 12pm.

Interviews will be held on: Week commencing 19th April 2021