Payroll & Accounts Administrator

Location: On site / Ennis, Co. Clare, Ireland

Job type: Permanent / Full-Time

Sector and subsector: Voluntary/Charity | General

Annual Salary Range: from € 37,000.00 to € 42,000.00

Salary details: to max. €42,000

Clarecare is a professional accredited social enterprise with charitable status, providing a range of person-centred social services to individuals and families in County Clare for over 58 years. Current services include Family Support, Older Person Services and Bushypark Residential Addiction Treatment Centre.

Clarecare’s headquarters are based in Ennis with local offices in Bushypark, Shannon, Kilrush, Killaloe and Ennistymon. 

Our Mission: is to provide person-centred services to individuals and families within our communities.

Our Vision: is to be the trusted quality care provider within our communities by supporting individuals and families to reach their full potential.

Our Core Values: • Collaborate • Accountability • Respect • Empathy • Trust

JOB DESCRIPTION

Job Title: Payroll & Accounts Administrator

Job Location:

The position is based in Ennis, Co. Clare and will from time to time, require some travel to other Clarecare locations. This position is an on-site role – hybrid/remote working does not apply.

Reporting to: Head of Finance

Hours of Work:

This is a full-time permanent role (subject to successful completion of 6-month probation & ongoing receipt of funding). Full-time hours 9.30am to 5.00pm with 30 mins lunch break over 5 work days per week (Monday to Friday inclusive). Flexibility and willingness to work outside of normal hours of work on occasion may be required.

Annual Leave: 26 days annual leave per annum (Jan-Dec).

SALARY & BENEFITS:

• The maximum gross salary range per annum commensurate with relevant qualifications & experience is from €37,000 to €42,000 for this full-time, permanent position. In addition, you will receive (pending receipt of additional funding) a 2% salary increase on 1st April 2026 and a final 2% salary increase on 1st Oct 2026.

This however, should not be interpreted as providing for any additional salary increases beyond the above stated terms as Clarecare is a part-funded Section 39 entity and not a fully funded (Section 38) Agency.

• 26 days annual leave per annum per full leave year, for full-time staff, excluding Public Holiday entitlement.
• Defined Contribution Pension Scheme Membership on successful completion of 6 months’ probation. “My Future Fund” Government Pension Scheme during the 1st 6 months of probation at 1.5% of salary deduction by employee, matched by Clarecare and 0.5% contribution from Government.
• Access to full terms of Clarecare’s Sick Pay Scheme on successful completion of probation (6 months duration).
• Ongoing Training & Development and In-house supervision by Line Manager.
• Financial support for CPD/Further Training & Development as approved by your Manager.
• Free access to Employee Assistance Programme Services via VHI.
• Cycle to Work Scheme.

RESPONSIBILITIES OF THE POSITION:

Key Responsibilities include:

• With minimal supervision process payroll using Sage payroll.
• Deal with staff payroll related queries in an accurate, timely and efficient manner. Develop good working relationships with staff.
• For each payroll period, liaise with the Human Resource Manager to obtain details of new staff, departing staff, changes in existing staff hours/rates of pay and incorporate any mandatory/voluntary deductions on a timely basis to meet payroll net pay deadlines.
• Processing of all employee travel claims through the monthly staff payroll.
• Submit to revenue payroll and enhanced reporting submissions.
• Preparation of payroll cost analysis.
• Generate and upload all end of period payroll costs to Sage 50 Accounts.
• Month end reconciliation of payroll related general ledger accounts.
• Liaise with third parties e.g. Health Insurance, pension providers, etc.
• Maintain all payroll records as required by Revenue and Clarecare’s Data Retention Records.
• Submit statistical returns to the CSO and other relevant bodies, on a timely basis.
• Maintain payroll confidentiality at all times.
• Preparing Monthly Management Accounts.
• Bank Account Reconciliations.
• Balance Sheet Reconciliations
• Support System enhancement testing.
• Adhere to strong internal controls to ensure best practice.
• Create and maintain control documentation, process flows and procedures.
• Perform any related duties as may be required from time to time.

General Responsibilities include:

• To adhere to Clarecare’s policies and procedures in relation to all work with Clarecare.
• To maintain files in accordance with Clarecare’s standards in order to ensure that good record keeping practices are in place.
• To work as part of the wider Clarecare Structure.
• To support the work of staff, volunteers, students and others involved in Clarecare.
• To attend supervision sessions with your Line Manager.
• To perform such other duties appropriate to the office as may be assigned to you by the Head of Finance.

REQUIREMENTS/QUALIFICATIONS FOR THE POSITION:

Essential Requirements:

• IPASS Payroll Qualification and/or Accounting Technician Qualification.
• Using payroll applications preferably Sage, have a minimum of 2 years relevant experience co-ordinating, administering, processing and reviewing payroll’s with varying degrees of complexity.
• Detailed knowledge of payroll taxes.
• Strong technical, organisational and attention to detail skills, with the ability to meet strict deadlines.
• Experience of allocating employee payroll costs across different cost centres.
• Proven interpersonal skills with the ability to work on own initiative and as part of a team.
• Excellent computer skills including payroll and accounts applications, MS Excel, Word, Outlook.
• Flexibility to meet changes in working requirements.
• Ability to communicate at all levels in the organisation, together with the ability to liaise/communicate effectively with various service providers/statutory bodies.
• Ability to maintain the principles of confidentiality in all areas of work.
• A positive ‘fit to work’ medical.
• A positive Garda vetting disclosure through Clarecare.
• Two positive written references one of which is from your current employer.

Desirable:

• Used to working to month end deadlines.
• Experience of liaising with external auditors.
• Full clean driving licence with a commitment to indemnify Clarecare as the employer.
• A knowledge of the philosophy and & ethos of Clarecare.

NOTE: The above list of duties is not exclusive or exhaustive. Unforeseen policy changes or emerging needs may create new and different demands on the position. The post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role.