Payroll Co-Ordinator

The role:

The Europe Payroll Department in Cork is responsible for the completion of the monthly European payroll (ca. 850 employees across 26+ countries). 

Working with the Payroll team lead and Payroll coordinator, the Europe Payroll Administrator will support all aspects of the payroll process including registration, taxes and employee settlement.

This is a fixed term contract for 6 months.

Duties & Responsibilities:

• Collation of payroll data from internal sources & communication to external payroll providers in line with strict deadlines. 

• Accurate payroll processing in line with country local requirements. 

• Validation of monthly payroll payments via reconciliation of reports from payroll providers with internal sourced data. 

• Provision of accounting information to the Europe General Ledger teams in a timely & accurate manner. 

• Month end payroll activities – journal preparation, accruals and employee tax reconciliations. 

• Ensure that all monthly Tax & Social Security payments and any other miscellaneous statutory payments or deductions are made within each country’s deadlines. 

• Manage the queries ensuring mails are answered in a timely manner. 

• Work with the Europe Team Leader and external providers regarding specific ad-hoc payroll activity such as terminations, unique holiday situations etc. 

• Maintenance of the cashflow schedule for Finance 

• Raise and receipt monthly or annual POs as required 

• Collection and collation of data as required 

• Ad-hoc reporting for HR/Finance as required 

• Working with internal and external audits to ensure the integrity of payroll information. 

• Responsible for ensuring that the quarterly MBO & Commission payments process is co-owned with HR/Finance and that all payments are made on time in an efficient manner.

• Assist in the checking and electronic distribution of quarterly commission statements. 

• Collaboration and communication with cross functional departments based within and outside the Operations Centre is essential especially for HR & Finance. 

You have:

• Strong Microsoft Office experience notably excel

• Strong numerical aptitude and attention to detail

• Excellent communication skills, both verbal and written

• Good time management and organisational skills

• Payroll automation skills

You are:

• Interested in a career within Payroll particularly Europe Payroll. 

• Capable of working both independently and as part of a team 

• A fast thinker, problem solver, able to translate business needs into pragmatic solutions and implement them

Desirable but not essential:

• Experience of operating Payroll processes in a Shared Services Centre or multi-country/multi-currency corporate environment is advantageous, 

• A working knowledge of Payroll or Accounting systems. 

• A Diploma/Degree level or high level Accountancy desirable. 

• A Minimum Leaving Certificate Maths or Accounting certification 

• IPASS qualification, part-qualified or international equivalent.