Payroll Officer

The position will be a key player in the Payroll Department – a department which has full responsibility for the accurate preparation, processing and payment of fortnightly and monthly payroll for the National Maternity Hospital and the associated reporting and compliance matters.

The primary purpose is to ensure all employees are paid accurately and on time while maintaining strict compliance with tax laws and company policies. They manage end-to-end payroll processing, including calculating wages, deductions, handling employee queries, maintaining records, and managing statutory payments.

The post holder will work closely with:

- Payroll Supervisor

- Finance Department

- Human Resources Department

- Department Heads

The post-holder will be required, directed, and under supervision where deemed appropriate, to assist in:

· Manage end to end process of hospital monthly payroll to ensure timely payments for over 1,400 staff, incorporating calculation and verification of all the constituent components, and ensuring completeness, accuracy, efficiency, and timeliness of all tasks and inputs associated with same.

· Completion and accuracy of periodic, monthly, annual and other returns, forms and payments and all related documents both for Revenue and individual employees.

· Ensuring compliance with all legislative, Revenue and Social Welfare regulations and HSE and Department of Health Guidelines and Circulars.

· Ensuring that adequate payroll, pension and other records and systems are maintained in a satisfactory condition in order to ensure smooth operation of payroll processing, provide payroll information as required and to fulfil all the statutory requirement on an ongoing basis.

· Completion of any other compliance, HSE and other stakeholder requirements.

· Preparing Online banking files and monthly accounting journals.

· Liaising with internal and external auditors and ensuring that controls and checks are put in place to address any recommendations arising therefrom.

· Systems Development: assisting in the development and introduction of new systems and implementation of system changes arising from legislation, social welfare and Revenue.

· Ensuring Data Protection standards in line with hospital policy.

· To ensure ASC is calculated correctly.

· Answer Payroll queries from staff.

· Keep informed and up to date on relevant developments in hospital systems and related IT matters and assist in promoting/ implementing improvements as appropriate.

· Assist in co-ordinating the work of the Payroll Department and promoting an effective and aligned customer focused service with the HR and other hospital departments.

· Assist the Payroll Supervisor or other designated nominated manager in the discharge of his/ her duties and to undertake special assignments and/or other duties as may be agreed with such respective managers.

· Ensure salaries/wages processes are adhered to and contribute to reviews and updates.

· Work closely with the HR Department and other functions to ensure optimum flow of information to aid the payroll processes.

· Deal with employee queries in relation to salaries/wages in an efficient and professional manner and ensure that relevant documentation is correctly completed in a timely manner.

· Responsibility for best practice in salaries/ wages processes to ensure that the function is compliant with good audit and governance protocols.

· Ad hoc duties, reporting or projects assigned from time to time by the Management Accountant or Financial Controller.

· Ensure month end processes are completed correctly.

· Maintain knowledge in all matters relating to hospital and HSE policies and procedures, e.g. sick pay, maternity leave, parental leave, superannuation etc.

· Respond to information requests from external bodies when requested to.

· Any other duties deemed appropriate to the post. Please note that the duties of this post may change over time.

· Provide cover of other duties within the Finance Dept. when required including providing cover for Payroll manager when necessary