Pensions Administrator

Role Profile

An exciting opportunity has arisen for the role of Pensions Administrator, reporting to the Pensions Manager, based in Dungarvan Co. Waterford, on a hybrid working model.

The successful candidate will work as part of a team to ensure efficient and compliant administration of Company pension schemes, in line with regulatory requirements and industry best practice. Cross-training and peer review are a key aspect of this role.

Responsibilities

• Administer defined benefit pension schemes in line with administration manuals and service levels

• Liaise with, and provide support to in-house functions (e.g. Payroll, HR, Reward, Finance, Treasury, Internal Audit) within the business and third party providers including audit, actuarial, accounting, legal, administration, and consulting contacts, as required

• Manage day-to-day administration tasks for defined benefit pension schemes, including but not limited to:

o Daily member queries by telephone, post, and email

o Monitor and reconcile Trustee bank accounts and company pension control account

o Prepare payments from the Trustees bank accounts and Pension Control Account, following verification, approval, and record keeping processes

o Maintain up to date member and financial records in agreed format on payroll and pension systems and files, for clean audit

o Calculate and pay benefits on death, retirement, leaving service, including Revenue limits and tax, where applicable

o Administer contribution deductions and remittance, including calculation of contributions, processing and testing payroll inputs, monthly reconciliation and reporting of contribution deductions, monitoring contribution limits and compliance monitoring

o Administer requests for transfers in and transfers out

o Complete annual renewal of pension schemes, including calculations of pensionable salary and service, preparation of annual benefit statements, within agreed timelines

o Prepare member and financial record files and reports for Trustee meetings, annual scheme audits, periodic actuarial valuations, and internal business needs

o Manage pension payroll including new pensioner calculations and set up, monthly pension payroll reconciliations, processing of death claims, and administration of changes to pensioner records

o Administration of Pensions Adjustment Orders

• Provide support for the administration of defined contribution pension schemes, including but not limited to the following:

o Liaise with external scheme administrator to calculate and pay benefits on death, retirement, leaving service, including Revenue limits and tax, where applicable

o Administer contribution deductions and remittance, including calculation of contributions, processing and testing payroll inputs, monthly reconciliation and reporting of contribution deductions, monitoring contribution limits and compliance monitoring

o Administer new entrant invites and completed applications

o Complete annual renewal of pension schemes, including provision of data to external scheme administrator to prepare annual benefit statements, within agreed timelines

• Administer Company risk benefits, including insurance arrangements for life assurance and income protection. This includes management of claims, payment of premiums, and preparation of annual renewal data.

• Participate in operational and strategic pensions project work, as required

• Support the Pensions Manager in the overall management of the pensions team

• Keep abreast of pension and applicable tax law, engaging in training where gaps are identified

Requirements

• Relevant undergraduate / postgraduate qualification

• Minimum 3-5 years Pensions Administration experience with a financial institution, brokerage, or in-house pensions function

• Good technical knowledge in respect of pensions provision in Ireland and the relevant underlying legislation and regulatory environment

• Strong organisational skills with the ability to prioritise workload and meet tight deadlines

• Must hold the LIA or IIPM pensions qualifications for scheme administration or be near completion. Further qualifications are desirable

• Knowledge and experience of operations of pensions across other jurisdictions desirable

• Proven team player with a flexible attitude towards work

• Self-motivated with a strong ability to work on own initiative

• Proactive and driven approach, seeking continuous improvement

• Excellent communication and interpersonal skills with an ability to deliver technical issues in a clear and concise manner to a wide audience

We offer

• Hybrid working (flex Fridays)

• Free parking incl. EV charging

• Work/life balance and collaborative work culture

• Career progression opportunities