People & Culture Group Administrator

Job Purpose

To deliver high quality People & Culture administration and payroll support, providing frontline advice to managers and employees. Ensure records, systems and processes are maintained accurately and efficiently.

Core Job Requirements

• Work collaboratively within the People & Culture team and across the wider organisation to ensure effective information flow and service delivery.

• Maintain accurate employee records within the HR system, Healthbox HR, including starters, leavers, contractual changes and work pattern updates.

• Carry out payroll preparation tasks, including data input, changes, checks and standard payroll reporting.

• Respond to routine payroll and People & Culture queries and provide first line advice to employees.

• Provide support and cover to other colleagues in the People & Culture Team.

• Administer end to end recruitment activity through the Applicant Tracking System (ATS).

• Administer leave, absence and statutory entitlements, escalating issues where required.

• Support audits, inspections and information requests.

• Ensure confidentiality, data protection and record keeping standards are maintained.

• Participate in HR related projects, including system improvements and organisational initiatives such as diversity forums, staff wellbeing programmes, and employee groups.

• Any other duties as required.

Requirements of all Barnardos staff

• Commitment to the purpose of Barnardos and to work within the values, policies and procedures of the organisation and in the context of current legislation and regulations.

• To participate in regular supervision with your line manager.

• To actively participate in team and staff meetings and service reviews / evaluations and to contribute to the development of policy and practice with your area of work and within Barnardos as a whole.

• To report any area of concern to your line manager in a timely manner.

• To show reasonable flexibility in relation to hours of attendance to meet the needs of the work. Work during unsocial hours may be required.

• Have a flexible approach to the work in response to organisational change, development and review of best practice.

• Participate in and engage with a performance management programme.

• Identify training needs with your line manager and participate in training opportunities appropriate to the role.

• To be vigilant to any Health, Safety and Welfare risks in the workplace and bring any concerns to the attention of your line manager or local Health and Safety Officer.

• To be vigilant to any concerns regarding the protection and welfare of children and to bring them to the attention of the Barnardos Designated Person in a timely manner, in keeping with the Barnardos Child Protection policies.

• To participate in the efficient flow of information within the organisation by sharing and seeking information as appropriate.

• To undertake other duties as may be requested by the line manager from time to time.

• To undertake your work in a manner that is friendly, flexible and informal.

Note: This Job Description will be reviewed and updated in line with the needs of the work.

Person Specification

People & Culture Group HR Administrator

Personal Attributes

• Ability to work on own initiative and to consult where appropriate.

• Ability to work to tight schedules and prioritise with competing demands.

• Attention to detail and consistent accuracy while processing high volume tasks.

• Ability to provide ongoing support to managers in various locations across all regions.

• Excellent communication and interpersonal skills: face to face, telephone and email.

• Presentation and reporting and writing skills.

• Numerical ability.

• Strong awareness of confidentiality, data protection and the ability to deal with sensitive queries.

• Teamwork required and the ability to work in collaboration with others.

• Flexibility and adaptability in terms of tasks and time essential.

• Ability to problem solve proactively, work through queries, suggest solutions.

Experience

Minimum of 3 years directly relevant experience.

Experience working with HR systems and database(s) essential.

Demonstrated experience of dealing with a high volume of administration requirements essential.

Knowledge of employment legislation an advantage.

Qualifications

Leaving Certificate or equivalent minimum level of education essential.

A qualification in human resources is an advantage.

Barnardos is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.

Salary €31,599.65 - €49,830.97 D.O.E