People Operations Specialist

We are looking for a People Operations Specialist to drive high-quality recruitment processes and ensure smooth, compliant HR operations across the employee lifecycle.

This role will be responsible for maintaining our HRIS (SAP SuccessFactors) and leading recruitment coordination. You'll play a key role in improving people systems, ensuring HR compliance, and supporting our managers to deliver an excellent employee experience.

Responsibilities include but are not limited to:

HR Operations:

• Own and maintain the SAP SuccessFactors system, ensuring accurate and compliant HR data across the employee lifecycle.
• Draft, issue, and manage employee contracts, offer letters, and visa documentation in line with legal and policy requirements.
• Oversee onboarding and offboarding workflows, ensuring seamless coordination between IT, payroll, and hiring teams.
• Act as the primary contact for employee queries regarding policy, entitlements, and HR systems.
• Partner with payroll to ensure accurate timesheet and leave data for monthly submissions.
• Generate and analyse people data reports for headcount, absence, turnover, and recruitment KPIs.

Recruitment & Talent:

• Manage job postings and advertising across multiple channels, ensuring consistent employer branding.
• Screen applications and conduct initial interviews to shortlist qualified candidates.
• Advise hiring managers on process, interview planning, and candidate experience.
• Own pre-boarding processes including background checks, references, and onboarding documentation.

People Projects & Compliance:

• Support delivery of HR initiatives such as policy reviews, performance cycle preparation, and engagement surveys.
• Maintain up-to-date HR policies and ensure visibility and access for employees.
• Coordinate training and compliance activities including tracking of mandatory training completion.

Skills & Experience:

• 3+ years' experience in HR operations, recruitment, or people-related project delivery in a fast-paced environment.
• Demonstrated experience managing an HRIS and supporting policy and compliance processes.
• Experience partnering with managers and stakeholders across different levels.
• Proven ability to prioritise, problem-solve, and work independently.

Applicants for this position should have EU residency or a valid employment permit.

Due to the number of applications, only shortlisted candidates will be contacted.

Location: Chemist Warehouse Ireland HQ, Belgard Road, Tallaght

Job Types: Full-time, Onsite

Schedule:

• Day shift
• Monday to Friday

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