Personal Assistant To The Director Of Nursing

Job Advert

Personal Assistant to the Director of Nursing

Full-time (35 hours per week) | Permanent Contract |

Candidate Criteria:

Education

• Leaving Certificate or hold a comparable and relevant Third Level Qualification of at least level 6 on the National Qualifications Framework (Essential)
• Relevant Third Level Qualification at Level 8 (Desirable)

Experience

• At least 3 years’ previous work experience
• Have a proven track record of relevant experience in a similar role, which encompasses demonstrable equivalent skills
• Strong administrative experience in a hospital setting.
• In depth experience in the use of IT systems including, Excel, Power Point, Patient Management Systems and HR & Payroll Systems (ie TAMs).

We are seeking an enthusiastic and detail-oriented Personal Assistant to the Director of Nursing to join our team on a Permanent contract.

The Purpose of This Role:

The PA to the Director of Nursing will provide administration and clerical support to the Director of Nursing and to the nursing management team, as well as facilitating a welcoming environment for staff and undertake organisational duties associated with the day-to-day operation of the Nurse Management department.

Key Responsibilities:

• To provide administrative support: Typing, dictation, diary management, co-ordinating meetings, minute taking.
• Briefing and updating the Director of Nursing (DON) on all relevant issues pertaining to the role.
• To prepare and edit correspondence/communications as requested by the Director of Nursing.
• To manage the Director of Nursing’s diary requirements.
• Assist in the preparation and monitoring of departmental reports, projects, performance metrics, and KPIs.
• Handle queries promptly, professionally, and with a high level of confidentiality.
• Act as a point of contact between the DON and internal/external stakeholders.
• Support the organisation of meetings, training sessions, and hospital events.
• Liaise with senior management, nursing teams, and multidisciplinary departments to support DONs priorities.
• Assist with planning and delivery of departmental initiatives.
• Facilitate the onboarding and orientation of new employees.
• Support Nurse Management in HR associated activities where appropriate.
• Build positive working relationships across the organisation to facilitate communication and collaboration.

To Apply: Please submit your CV

Panel: a panel may be formed from which future vacancies will be filled.

Informal Inquiries: please contactBernadette Carroll, Director of Nursing bcarroll@bonsecours.ie