Placements And Programmes Coordinator

Placements (ITE) and Programmes Coordinator

School/Unit: School of Education

Post Title: Placements (ITE) and Programmes Coordinator

Post Duration: Full-Time, 2-year fixed-term contract

Grade: Grade VI

Reports to: Head of School of Education

Salary: NCAD Grade VI Salary Scale €57,897 – 70,733 *per annum *Candidates should note that as per Department of Finance guidelines, entry will be at the first point of the salary scale and the rate of remuneration may be adjusted from time to time in line with government pay policy. Candidates should note that different pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant.

Annual Leave: Annual Leave will be 27 working days per annum. This leave is exclusive of public holidays.

Hours of Attendance: Working hours will be 35 hours per week (net of rest breaks).

Location: This position is based at NCAD, 100 Thomas Street, Dublin

Role Purpose:

NCAD, changing the world through bold and curious thinking, making and doing.

NCAD is a creative community, and one of Europe’s leading higher education institutions for visual disciplines. Our studio-based approach to teaching and research creates the environment for critical enquiry, radical experimentation and creative learning, helping our students and staff to address many of the real challenges confronting society, culture and contemporary business.

Our graduates, whether in Design, Fine Art, Education or Visual Culture are equipped to approach situations, questions or challenges through a process of creative thinking that they learn while students here. They are well qualified to bring their creativity and skills to many different careers when they leave NCAD, and NCAD graduates have gone on to make their mark in many areas of the economy and society.

The School of Education currently comprises a Joint Honours BA in Education and Fine Art/Design and a Professional Master in Education (Art and Design) which collectively represents approximately 100 FT students. It also includes the Department of Continuing Education in Art and Design with a FTE of 74 students and 350 non-credit students and delivers a Higher Diploma in Art, four University Certificates and a number of part-time accredited and non-accredited courses. New postgraduate provision is in development including a further Professional Masters in Education in Design Engineering Technology and a Graduate Certificate in Further Education in Art are in development.

The School of Education seeks to appoint a Placements (Initial Teacher Educator) and Programme Coordinator to coordinate and project manage the Placement Office and academic programme. The role includes working with the School Administrative office and faculty staff to provide students and staff with the necessary supports to undertake school placements and programme delivery. The School of Education currently manages 210 school placements - (additional cohorts of students will be added as the DET or equivalent comes into operation).

Principal Duties and Responsibilities:

School Placements

● Oversee the annual operations cycle of the ITE Placement Office, ensuring up-to-date procedures and processes are maintained (under graduate and post graduate)

● Manage and coordinate the school placement programme, ensuring compliance with programme, module, and Teaching Council requirements

● Develop resource models and develop the annual budget (approved by Head of School) for school placements

● Liaise with Programme staff in operating and implementing ITE school placement

● Review and enhance the placement programme annually, contributing to quality assurance cycles, student forums, engaging with external examiners and other continuous improvement initiatives

● Collaborate with programme staff and support the implementation of placement procedures across undergraduate and postgraduate programmes

● Communicate placement requirements to students, maintain an accessible placement records/register and databases, and track student feedback and assessment data

● Build and manage relationships with schools (principals, vice principals, teachers), coordinate placements, and support supervisors and placement staff

● Maintain (and replenish) a panel of qualified school placement supervisors and provide administrative support

● Provide induction to newly recruited School Placement staff, ensuring that standards are maintained in school placement implementation with the provision of up to date; Handbooks, Guidelines, and Information packs for staff and students undertaking school placement

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Programmes

● Oversee programme operations, including timetabling, module coordination, and scheduling of teaching activities

● Prepare and manage draft timetables (BA Education/Art and Design and Critical Cultures) and create programme schedules across trimesters ensuring these are shared with staff.

● Liaise with Programme staff within School of Education and other departments ensuring that all parties have access to relevant programme timetables and documentation.

● Identify and coordinate resource requirements, including staffing, facilities, equipment, and support systems

● Assist to the Head of School in preparing documentation for programme review/development/ as appropriate

● Liaise with Head of School to assist in the coordination of the annual recruitment process of staff and materials budget to support the delivery of the programme including collation of contracted hours

● Support quality assurance processes by organising student forums, compiling feedback, and contributing to annual programme reviews

● Support the programme team in identifying and addressing academic welfare concerns affecting students registered to the programme, escalating issues as appropriate.

● Ensure effective communication of programme materials, coordinate student induction, support assessment feedback systems, and assist in planning school placement timetables

General

● Ensure compliance with policies and standards (e.g., garda vetting, health & safety), contribute to meetings (including staff, programmes and teaching council meetings where relevant), and provide reports and updates on school placements and programme delivery

● Any other appropriate duties may be assigned by the Appropriate Officer from time to time.

Selection Criteria

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory Criteria

● (a) A minimum of 3 years’ relevant experience in an equivalent role PLUS relevant academic qualification (NFQ Level 6 or higher) OR (b) a minimum of 5 year’s relevant experience

● Strong administration skills and project management experience

● Have excellent communication, both written and verbal

● Have excellent interpersonal skills, with proven experience of building relationships with external and internal stakeholders

● High level of proficiency in IT, including strong excel skills and proficient in the use of project management software

● Have proven ability to work on your own initiative

● Proven ability to lead and manage complex projects involving multiple stakeholders

● Ability to drive innovation and meet deadlines and prioritise workload

● Experience in problem solving and decision making.

● Be legally eligible to work in the Republic of Ireland

● Enjoy working in a creative environment, collaborating across teams and effectively responding to tasks and requests

● Flexibility in responding to the requirements of the post and ability to adapt to a changing environment.

Desirable Criteria

● Previous experience in a higher education institution

● Knowledge of Irish education system

Closing Date: 11th May 2026