Planning and Development Officer

Job Purpose:

The role will support a number of key college functions: identifying funding opportunities, supporting the College Development Planning process and the needs of the Department, and fulfilling a key role in enabling the College to provide mobility and exchange opportunities for staff and students.

Location:

To be confirmed with the successful candidate

Main Duties and Responsibilities

Development Planning

Supporting the Director of Development & Support and the Head of College Planning, Development & Support to produce the annual College Development Plan and annual operating plan(s), and review progress with implementation.

To provide written responses and data analysis including summarising content for presentation and dissemination, and provide written and oral presentations to support College activity.

To analyse data and produce a range of relevant socio-economic reports and conduct primary and secondary research to assist with College strategy and policy development.

Supporting Mobilities and Exchange Initiatives

4. To support Managers and staff to secure, embed and deliver mobility and work placement programmes.

5. Support staff and student selection for mobilities and exchange initiatives.

6. To contribute to developing effective systems for processing, monitoring, and reporting on student mobilities.

7. To undertake administration and co-ordination duties relating to staff/student mobilities.

8. To travel abroad, including over weekends, to promote College business.

Funding

9. To identify student/staff mobility funding opportunities from a range of funders across Northern Ireland/UK and European/International.

10. To develop project ideas for submission of grant applications and help prepare funding applications for staff and student mobilities.

11. Assist relevant project staff with the planning and delivery of student mobility projects where appropriate, to include progressing the roll-out and implementation of new College projects including development of monitoring target delivery, outcomes and impacts.

12. To provide administrative support for the preparation and presentation of suitable funding applications, business plans, and associated documentation in line with College strategic objectives.

13. To convene internal project and working groups as necessary to facilitate staff/student mobilities and to evaluate ongoing implementation issues.

Development and Support

14. To support internal and external audits.

15. To report to management on targets and KPIs, as required.

16. To support other functions within the Department of Planning, Development and Support, including Entitlement Framework provision.

17. To provide administration, co-ordination, and liaison with stakeholder support for community provision and delivery.

Copyright and Intellectual Property Rights

The College has sole copyright for all software developed by College staff using College resources.

General Responsibilities

The post holder is expected:

• To promote and raise the profile of the College and the services it provides to the local business and civic community.

• To ensure full compliance with health and safety requirements and legislation in accordance with College policies and procedures.

• To comply with and actively promote College policies and procedures on all aspects of equality.

• To contribute to College quality assurance schemes.

• At all times to observe all internal College policies and procedures.

• To act in standby support of general administration duties as required, e.g. cover evenings, registrations, receive callers.

• To take responsibility for the receipt, safe handling and recording of monies as directed.

• This job description is not prescriptive, and the post holder may be expected to undertake other duties appropriate to the grade as may be assigned by the Chief Executive or her nominated officer(s).

This job description is intended to indicate the broad range of responsibilities and requirements of the post. It is neither exhaustive nor prescriptive. It is anticipated that the post-holder will assume additional responsibilities as and when new projects and/or areas of focus for the College develop. The College reserves the right, in consultation with the post-holder, to amend the job description to meet the changing needs of the College.

Person Specification

Qualifications / Experience

• A minimum of Level 6 qualification in relevant discipline.

• GCSE English and Maths (Grade A–C) or equivalent.

Knowledge / Skills and Abilities

• One year’s experience working in the area of EU/International projects.

• Research and data analysis skills & able to produce relevant accurate reports and briefings.

• Excellent interpersonal skills with the ability to develop effective working relationships and partnerships with a range of external stakeholders.

General

• Have access to a form of transport that enables you to carry out the duties of the post.

Terms and Conditions

Salary:

Band 5 Scale Points 20–25 (£31,586 – £35,235)

Contract Type:

Temporary – Fixed term (1 Year)

Hours of Work:

28 hours per week

Location:

TBC, however the post holder(s) will be required to work at other South West College campuses as required.

Terms & Conditions:

All terms and conditions of employment for this post are as laid down by the Association of NI Colleges’ non-teaching negotiations committees and are drawn from the conditions of service for NJC for local authorities staff.

Holiday Entitlement:

12 public holidays plus 24 days rising to 31 days after 5 years’ continuous service

Pension:

The post-holder will automatically be enrolled in the NILGOSC pension scheme that offers a range of benefits commensurate with public sector pension schemes.

Other Benefits:

Comprehensive Employee Assistance Programme, Staff Wellbeing Programme, Cycle to Work and Tech Schemes; Benenden Healthcare, Occupational maternity, paternity and adoption leave, carers leave, flexible working, hybrid working, training and development.