Premises Supervisor

Purpose of Position:

To be primarily responsible for ensuring the College’s buildings are safe, well-maintained, and fully prepared to support College activities. The Premises Supervisor will also ensure that the team is effectively carrying out their duties and must be fully flexible regarding tasks that may be assigned.

Reporting to:

The Commercial Manager, Facilities Manager or any other staff member designated by the College.

Key Responsibilities:

• Contribute to the budget process by forecasting for the daily management of the College and maintain responsibility for the premises budget.
  
• Assist in planning space allocation and ensure timely and effective implementation of changes.
• Report all maintenance items to the maintenance helpdesk or Facilities Manager.
• Advise on the selection and appointment of cleaning subcontractors and oversee their work.
• Ensure all rooms are set up appropriately as required by the College or clients.
• Assist in selecting and replacing furniture and fabrics as necessary and ensure their regular maintenance.
• Act as Health and Safety Officer for Premises and ensure the College’s policy aligns with best practices.
• Attend and contribute to facilities management meetings.
• Ensure daily cleaning of offices, corridors, stairwells, lecture theatres, and regular cleaning of common areas.
• Ensure janitorial services are maintained and toilet supplies are replenished regularly.
  
• Order and maintain necessary stocks and materials for the day-to-day running of the College.
• Organise and supervise premises staff.
• Maintain facilities in the common room to a high standard.
• Ensure that the College grounds and buildings, furniture, and fittings are correctly presented. This may involve some minor decoration from time to time.

Key Attributes: 

Strong Organisational Skills

• Ability to manage multiple responsibilities, coordinate teams, and maintain apparent oversight of premises and cleaning schedules.

Leadership & Supervisory Experience

• Proven ability to supervise premises staff and cleaning contractors, ensuring high-quality performance and adherence to standards.

Health & Safety Awareness

• Strong understanding of health and safety policies, with a proactive approach to ensuring a safe environment for staff and visitors. First Responder training will be provided

Budget Management Capability

• Experience forecasting and managing budgets related to premises.

Hands-On Maintenance Skills

• Basic handyman or DIY skills for minor decoration or furniture repairs, demonstrating a proactive and practical approach to facility upkeep.

Flexibility & Reliability

• Willingness to work outside of standard hours when necessary, including occasional Saturday work (paid as overtime), to meet College needs.

Excellent Communication Skills

• Clear and effective communication with internal departments, contractors, and external clients to support smooth operations.

Customer-Focused Attitude

• Understanding of the needs of internal stakeholders and external clients, ensuring that rooms and facilities are set up and maintained to a high standard.

IT Literacy

• Comfortable using helpdesk systems, stock and purchase order/management tools, and communication platforms relevant to facilities coordination

Contract: 

Permanent

Salary: 

€31,059 - €44,353 (Administrator Salary Band)

Annual Leave: 

24 Days per annum pro rata

Hours:

Full time

Application Process:

To apply, please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number: NCI 1002 to: recruitment-cdolan@ncirl.ie by 5:00 pm, 11th July 2025.

Note: The functions and responsibilities assigned the Premises Supervisor member are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College. #

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.