Prism Finance And Administration Officer

Job Purpose: PRISM Finance/Administration Officer will be responsible for supporting the Project Development and Delivery Manager and leading the finance and admin functions across the project, with a particular focus on coordinating claims and returns to SEUPB. Location: Campus location Omagh, however due to the nature of work within the College, it is anticipated that travel to all campus sites may be required. Dependant on future developments, the College may reserve the right to relocate staff to other Campuses of South West College).

Key Responsibilities: Programme Administration 1. To develop, implement and maintain a range of administrative systems and procedures, which support the delivery of the PRISM programme. 2. To develop and maintain a Management Information System (MIS) which accurately records project data and activity.

3. To produce periodic reports MIS data for Management, Funders and Steering Committee quantifying progress against programme KPIs. 4. Organise and support the cycle of team meetings, partner meetings, project board and stakeholder committee meetings, to include minute taking and recording completion of actions. 5. Provide administrative support to ensure the efficient discharge of PRISM management meetings; to include circulation of agenda, minute taking and dissemination of agreed minutes. 6. To support PRISM partners in the development and implementation of administration and finance procedures. Programme Finance Duties 7. To implement and maintain the college systems and financial procedures, ensuring the efficient and effective financial management of the PRISM programme. 8. To co-ordinate, in conjunction with Programme Development and Delivery Manager programme expenditure that is in line with the agreed budget and the Colleges financial procedures. 9. Produce periodic claims in line with funders deadlines adhering to funders and College guidelines; ensuring back-up information is retained to support expenditure. 10. To co-ordinate, in conjunction with Programme Development and Delivery Manager the procurement of provision and services to support the delivery of the PRISM programme. 11. To develop, in conjunction with Programme Development and Delivery Manager an annual budget profile for the programme. 12. To develop, in conjunction with the College finance department a monthly cycle of activity which ensures the efficient processing of expenditure and enables the production of a monthly budget up-date. 13. To undertake, in conjunction with the Programme Development and Delivery Manager monthly re-profile of the budget to ensure efficient budgetary management of the PRISM programme. 14. To prepare a range of budgetary reports for the Colleges management, steering committee and programme funders, quantifying expenditure across budget headings. 15. To support the Programme Development and Delivery Manager in preparing for internal and external audit.

General Responsibilities The post holder is expected to: 1. Ensure that the College continues to develop as an inclusive, student-centred organisation, providing a high-quality curriculum that is dynamic and meets the learning needs of students and the demands of the economy; 2. Promote and act as advocate for the implementation of the vision, mission and core values of the College; 3. Contribute to the ongoing development and implementation of the College’s Health & Safety policy; 4. Ensure the College’s Equality policy is implemented in all areas of responsibility; 5. Implement marketing initiatives to ensure an effective profile of the College and its activities; 6. Participate, as required, in the recruitment and selection of staff for the College in accordance with procedures; 7. Abide by the College’s Code of Conduct and seek to promote the College positively at all times; 8. Abide by all college procedures and ensure these are implemented in area of responsibility; and 9. Undertake any other reasonable duties and responsibilities as requested. Qualifications

GCSE English and Maths (Grade A – C) or equivalent. Experience & Skills 1. A minimum of 2 years’ experience in demonstrating the following: a. Experience of implementing administrative systems to support the delivery of significant projects or initiatives b. Demonstrable experience of maintaining records and documentation in accordance with organisational policies c. Experience of supporting senior managers discharging significant initiatives or projects to include minute taking and maintenance of action logs d. Experience of maintaining organisational financial procedures to support the delivery of a significant initiative or project. e. Experience of collating evidence to generate financial claims f. Experience of maintaining and reprofiling budgets in accordance with agreed expenditure General

• Access to a car and able to travel between campuses and other business use as required or ability to demonstrate mobility. Terms and Conditions of Service Salary: Band 4 Scale Points 8 - 18 (£25,992 – £30,559) per annum. Commencing (£ 25,992) Contract Type: Full time Fixed Term Contract – 4 years with the possibility of extension. Hours of work: 36 hours per week Terms & Conditions All terms and conditions of employment for this post are as laid down by the Association of NI College’s non-teaching negotiations committees and are drawn from the conditions of service for NJC for local authorities staff.

Holiday Entitlement: 12 public holidays plus 23 days rising to 30 days after 5 years’ continuous service Pension: The post-holder will automatically be enrolled in the NILGOSC pension scheme, which offers a range of benefits commensurate with public sector pension schemes. Other benefits: Comprehensive Employee Assistance Programme, Staff Wellbeing Programme, Cycle to Work and Tech Schemes; Benenden Healthcare, Occupational maternity, paternity and adoption leave, carers leave, flexible working, hybrid working, training and development