Procurement Assistant

We are looking for a new colleague to join the Apleona team as Full-time Procurement Assistant

Working pattern: Monday to Friday from 08:30-16:30

Location: Loughrea, Co Galway

Main duties and responsibilities

• Engage with new suppliers and contractors and complete necessary checks in establishing as Apleona approved vendors
• Manage the vendor database for existing vendors to ensure relevant Health and Safety, Insurance and Financial checks are complete.
• Retain records of purchases and quotations as required for auditing purposes and in accordance with company procedure
• Purchase in line with set processes and use the organisation's purchasing system • Operating the Request for quotation process for On demand purchasing
• Assist in the preparation and issuing of Tenders and Request for Proposal as required
• Report any non-compliance to the Procurement Manager
• Maintain Procurement catalogues and deal with internal customer queries
• Ensuring value for money for the organisation in commercial contracts while minimising risk.
• Work with internal and external stakeholders 

This is not an exhaustive list and there may be occasions when you are required to perform duties outside the scope of your job description.

Qualifications and Experience

• 1-2 years in Facility Management environment or equivalent
• Diploma or equivalent
• Ability to meet customer requirements continuously
• An ability to deal with customers and vendors in a professional manner
• Excellent Oral and Written skills
• Excellent Analytical & numeracy skills
• Good computer literacy with Microsoft Excel, Powerpoint and Word
• Commitment to serving and meeting organisational goals

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