Hours of Work: 37 hours per week (Monday – Friday)
Salary: Scale 5; SCP 14-19; £29,540 - £32,061 per annum.
Main Purpose of Job
The Procurement Officer will be responsible for supporting the Procurement Manager to ensure that the strategic and operational procurement objectives of the Council are achieved.
Principal procurement duties will include (but not be limited to):
- Providing procurement support, advise, guidance and training to staff in line with relevant policies and procedures training
- Assist in the management of the eProcurement systems and provide training to users of the systems
- Assisting with the issue and award of Requests for Quotations;
- Assist with the management of the Tender process
- To provide support in the management and delivery of the transformational change and integration of this service area.
- To provide support to ensure appropriate measures are implemented to ensure efficient and effective performance and continuous improvement and transformation of the service.
Main Duties and Responsibilities:
Providing procurement support, advise, guidance and training to staff in line with relevant policies and procedures including the eprocurement systems.Assist in the management of the eProcurement systems and databases including (a) reporting of system issues to software providers and liaison to ensure timely resolution and (b) maintaining and updating the system as necessary.Approval of requisitions in line with Council approved procurement limits and raising requisitions for centrally required purchases and for departments as and when required.To provide support to Council staff to seek quotations from the supply base in line with the Council’s Request for Quotation processes including providing advise and guidance, facilitate the issue and receipt of Requests for Quotation via the Council’s eprocurement systems, support the assessment process and liaise with the supply base on behalf of the Council to provide clarifications, award and feedback.Assist with the management of the Council’s Tender processes in line with the Council’s procurement plan to include the review of tender documents, facilitation of the tender process from receipt of tender through to award and liaise with the supply base on behalf of the Council to provide clarifications, award and feedback.Provide support to Council departments to undertake annual tender activity.To deputise for Procurement manager as and when required.To assist the Procurement Manager to liaise with, and provide reports and analysis to Local Government Audit, European, other Statutory auditors and external funders.To assist the Procurement Manager to implement and ensure compliance with agreed recommendations and reports issued by internal and external audit.General
Comply fully with all Health and Safety at Work legislation in accordance with the Council’s Health and Safety at Work policy and all associated procedures and guidance.Comply with all the Council’s Policies and Procedures including the Employee Code of Conduct and the Employee and Councillor Working Relationship Protocol.To comply with employee responsibility in relation to all records held, created or used as part of the Council’s business. All records, paper or electronic, are public records and accessible by the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004 and the General Data Protection Regulations.To work on own initiative, deal with and resolve issues using personal and professional judgement and imagination, and judge when to seek guidance.Undertake the duties of the post at all times in a manner that enhances and promotes the positive image of Fermanagh and Omagh District Council.To promote the Council’s equal opportunities policies and avoid all forms of discrimination as an employer and a service provider.To implement all Financial and Procurement policies and procedures.Keep up to date with learning and development opportunities to ensure adequately equipped with the necessary skills and abilities to effectively undertake their roles within the Council.The postholder will be expected to be flexible and adaptable to meet the changing needs and requirements of the organisation. The above list should not be seen as an exhaustive list of duties, and the postholder will be expected to undertake other relevant duties, as required.
Essential Criteria:
A NVQ Level IV or equivalent level qualification
and
one years’ relevant experience
OR
In the absence of the above qualification two years’ relevant experience
Relevant experience must include evidence of –
a) Working within a purchasing or finance related function;b) Ability to cope under pressure and work to deadlines;c) Communicating with a range of stakeholders both orally and in writing;d) Ability to work individually and as part of a team.
Proficiency in the use of I.T. – including Microsoft Office Packages i.e. Word, Excel.
Access to a form of transport to meet the needs of the post
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