Procurement Officer - Higher Executive Officer

Overview

The Injuries Resolution Board is an independent State body established to support the fair, prompt, and transparent resolution of personal injuries claims without the need for unnecessary litigation. Through our impartial and independent Assessment and Mediation services we resolve claims in respect of personal injuries suffered by people in motor, workplace, and public liability accidents as well as handling Garda compensation claims.

Approximately 20,000–25,000 claim applications are made to the organisation every year.

The Board is a self-funded organisation, uses the same Guidelines as the Courts to determine compensation, but we are impartial, independent and non-adversarial, and significantly faster than litigation — benefiting claimants, respondents, and society.

The Injuries Resolution Board is also a key pillar in contributing to insurance reform and, as well as providing mediation and assessment services, the Board also conducts and commissions research on personal injuries to help contribute to reform and greater transparency in this area.

Insurance reform is a key priority for the government and the Board has been embarking on a significant change and transformation programme to enable more claims to be resolved.

The Role – Procurement Officer

Injuries Resolution Board are seeking applications from suitably qualified and committed individuals to take up this position, graded at Higher Executive Officer in Injuries Resolution Board.

The successful candidate will work as a Procurement Officer within the Finance Team, responsible for overseeing and managing the procurement function, providing a comprehensive service to all business areas within the Board, managing processes and supplier relationships.

The appointee will be required to lead and coordinate efforts across the organisation, ensuring timely project execution, adherence to regulatory guidelines, and continuous improvement of processes.

The successful candidate will:

• Develop and implement procurement policy and strategy.

• Coordinate procurement practices to ensure compliance, minimise risk, and maximise savings and benefits available to Injuries Resolution Board procurement activities.

• Act as the primary point of contact for all operational procurement matters.

Key Responsibilities

• Coordinate all procurement activities while ensuring adherence to Public Procurement Guidelines, EU legislation, internal policies/procedures, and best practice.

• Ensure timely, cost-effective, and compliant acquisition of goods and services.

• Provide timely, accurate advice to the business areas on procurement-related matters.

• Manage full procurement processes including tender assessment, evaluation support, provision of feedback to tenderers, contract preparation, and post-contract review.

• Develop and maintain a corporate procurement plan and rolling annual procurement plan, ensuring regular review and reporting to the Senior Leadership team.

• Ensure contracts register is maintained.

• Develop a contract management policy and oversee its implementation.

• Ensure that supplier performance is monitored and evaluated (using relevant KPIs) to measure performance against agreed standards and Service Level Agreements.

• Review, update, and develop in-house policies and procedures (including use of the E-tenders procurement website).

• Act as the main point of contact for the Office of Government Procurement (OGP), external procurement consultants, and all procurement-related queries.

• Ensure that procurement training is rolled out across the organisation.

• Liaise with external (Comptroller & Auditor General) and internal auditors on procurement matters.

• Manage procurement documentation and procurement templates.

• Establish and maintain strong relationships with all business areas, vendors, suppliers, the OGP, and procurement consultants.

• Complete other ad-hoc duties and responsibilities as required.

This role requires:

• High attention to detail, drive, and commitment.

• Capacity to respond to competing priorities.

• A collaborative working style, open-minded and flexible approach to problem-solving.

The successful candidate will be encouraged to participate in training and upskilling to maintain and enhance levels of knowledge and expertise.

Note: Applicants should note that the above is a general guide to the role of Procurement Officer and is not an exhaustive description of the duties. Additional duties may be assigned, and duties may evolve over time.

Essential Criteria

• Direct procurement experience (minimum of 24 months within the last five years) in a procurement role (procurement must have been the primary duty, not secondary).

• Experience in:

  • Procurement planning

  • Needs identification and analysis

  • Preparation of final tender documentation

  • Bid evaluation

  • Supplier selection

  • Contract preparation

• Practical experience in establishing high-value procurement arrangements (greater than €50k contract value).

• Proven track record of delivering successful outcomes in Public Procurement.

• Thorough knowledge of Public Sector procurement guidelines, rules, and regulations with a commitment to high standards of public service.

• Experience engaging with the OGP and procurement frameworks.

• Experience contributing to the planning and delivery of procurement.

• Experience in governance, quality assurance, and controls in the procurement process.

• Excellent, up-to-date practical knowledge of relevant legislation including EU procurement law, public procurement guidelines, and relevant circulars.

• Experience developing and implementing procurement policies and procedures.

• Working knowledge of the e-Tenders gov.ie platform.

• Detailed experience managing full end-to-end tender processes from specification to contract award.

• Substantial experience delivering best practice contract management and administration.

Desirable Criteria

• A recognised third-level qualification (NFQ Level 7 or above) in Procurement, Supply Chain Management, or a related commercial/business field.

• Membership of a relevant professional body (e.g., CIPS, IEI, SCSI, ACCA).

Competencies for the Role

• Teamwork & Team Leadership

• Judgement, Analysis & Decision Making

• Management & Delivery of Results

• Interpersonal & Communication Skills

• Specialist Knowledge, Expertise & Self-Development

• Drive & Commitment to Public Service Values

Benefits of Role

• Competitive salary, with yearly increments for satisfactory performance.

• Public Sector pension.

• 29 days of annual leave per year.

• Flexible working, with a commitment to work-life balance and a family-friendly workplace.

• Option to apply for blended working (3 days office, 2 days remote).

• Learning and development opportunities, including refund of course fees scheme, paid study leave, and paid examination leave.

• Paid maternity leave.

• Paid paternity leave.

• Paid sick leave.

• 24/7 Employee Assistance Programme.

• Wellness events, talks & supports.

• People-focused policies to support all life stages.

• Car parking.

• Secure on-site bicycle parking & Cycle to Work Scheme.

• Tax Saver Travel Pass.

• Offices located on the Red Luas line and many Dublin Bus routes.

Citizenship Requirements

Applicants must meet at least one of the following:

• A citizen of the European Economic Area (EU, Iceland, Liechtenstein, Norway).

• A citizen of the United Kingdom.

• A citizen of Switzerland.

• A non-EEA citizen with a Stamp 4 visa.

• A person awarded international protection under the International Protection Act 2015 (or eligible family member) with a Stamp 4 visa.

• A non-EEA citizen who is a parent of a dependent child who is a citizen and resident of an EEA member state, UK, or Switzerland with a Stamp 4 visa.

Tenure

• Full-time, permanent public servant position (subject to probation).

Salary Scale

• Starting point: €58,847 (Higher Executive Officer scale).

• Increments up to €71,637, plus Long Service Increments:

  • €74,112 after 3 years at max.

  • Higher increment after 6 years.

Note: All staff appointed on/after 6 April 1995 are required to make a personal pension contribution.

Working Arrangements

• Blended working: Minimum 3 days per week in Tallaght office.

• Anchor days: Monday & Tuesday (mandatory office attendance).

• Minimum 60% of working week must be in-office.

Annual Leave

• 29 days per year, rising to 30 after 5 years’ service (exclusive of public holidays).

Hours

• Minimum of 35 hours per week (excluding lunch), Monday–Friday.