Procurement Officer

Overview of role:

This person will be a key member of UPMC’s procurement function. In addition to administrative tasks, the person will work closely with suppliers, with the warehouse and purchasing teams & internal stakeholders will manage the master data in the ERP system.

Primary Duties and Responsibilities:

Key Responsibilities:

1. Purchase Order Management:

Generate, review, and process purchase orders accurately and efficiently for both clinical consumables and non-stock.

Ensure all purchase orders are accurate & appropriate for type of spend, properly documented, approved & controlled.

2. Vendor Management:

Communicate with suppliers and vendors to obtain quotes, negotiate terms, and resolve any issues.

Maintain and update vendor information, including contracts, pricing, and performance evaluations.

3. Inventory Control:

Monitor and track inventory levels to prevent shortages or excess stock.

Coordinate with relevant departments to optimize inventory levels and reduce costs.

4. Record Keeping:

Maintain organized and up-to-date procurement records and documentation.

Prepare reports on procurement activities as needed.

5. Cost Containment:

Assist in analysing procurement costs and identifying opportunities for cost savings.

Collaborate with finance teams to ensure accurate budgeting and cost control.

6. Compliance:

Ensure compliance with company procurement policies and relevant regulations.

Keep procurement documentation maintained & create new documents as required

Stay up to date with industry best practices and procurement trends.

7. Procurement Team:

Provide administrative support to the Procurement Manager to include but not limited to:

Scheduling meetings

Preparing presentations

Handling day to day enquiries

Qualifications & Experience:

Required Experience:

5+ Years experience working in a Procurement team

Financial Qualifications

Healthcare experience advantageous

Strong systems, Excel, Powerpoint

ERP experience, especially SAP or Meditech

Equal Opportunity Statement and Benefits

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.

Compensation – Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.

Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.

Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.

Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.

Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement.