Procurement Specialist

OVERALL ROLE OBJECTIVE:

The post holder is responsible for calculating material requirements from master production schedules, re-order reports and specific requests, and raising subsequent purchase orders with approved suppliers. They must ensure that all orders are placed within an acceptable time frame to ensure the required delivery of the material. They will be expected to follow up purchase orders to ensure on time delivery. The post holder will be expected to communicate widely with operational departments in relation to material problems or delays.

JOB SPECIFIC RESPONSIBILITIES:

 The post holder will –

1. Be responsible for ensuring that all purchase orders are placed in a timely manner, delivery dates are agreed with the approved supplier and that delivery dates are met.

2. Ensure that all purchased orders have all the necessary approval documentation, as per SOPs (Standard Operating Procedures), before they are placed with the supplier i.e. specifications, approved samples, approved drawings, approved artwork, capital requisition forms, repair requisition forms etc.

3. Raise Item numbers on the purchasing systems for all items being purchased.

4. Ensure the purchase ordering systems is maintained and kept up to date at all times.

5. Liaise with the Client Services, Project Management and Scheduling Teams to ensure order materials are ordered and delivered in time to meet the scheduled production date.

6. Effectively resolve material queries, which have resulted due to Supplier non-conformances. This will include documentation procurement e.g. requesting the certificate of approval from a supplier when it was not included with the consignments documentation.

7. Be responsible, as part of the purchasing team, for the re-ordering of Almac Pharma Services consumable materials, laboratory requirements, engineering components and other general procurement. This will involve liaising with operational departments (eg Quality, Production, Engineering, Analytical, Client Services) to ensure their requirements are met.

8. Facilitate invoice matching by checking received quantities versus invoice quantity and invoice price against purchase order price. Follow up all invoice queries to a satisfactory resolution.

9. Responsible for the administration and filing, this includes – material and supplier specifications, purchase orders and confirmation of orders, and vendor queries.

10. Source new materials and suppliers as required

11. Prepare and present reports as required.

QUALIFICATIONS

Degree (or equivalent) qualification

OR

Previous experience within a pharmaceutical company

OR

Previous experience in a Purchasing Department

EXPERIENCE

Previous Experience of Data Analysis

Demonstrate knowledge of inventory systems (i.e. booking in orders, stock movements)

KEY SKILLS

Proficiency in use of Microsoft Office applications (to include Word, Excel and Outlook)

Effective communication skills (verbal and written)

Proven ability to adopt a methodical approach, managing multiple tasks simultaneously whilst maintaining a high level of accuracy in all work carried out

Proven ability to work effectively on own initiative and effectively contribute within a team environment