Procurement Specialist

Overall Role Objective:

The GMP Procurement Specialist is responsible for direct product procurement for Almac Pharma Services. This includes calculating material requirements from master production schedules, re-order reports, min-max inventory levels, and specific requests, and raising subsequent purchase orders with approved suppliers. The specialist must ensure that all orders are placed within an acceptable time frame to guarantee the required delivery of materials. They will follow up on purchase orders to ensure on-time delivery and cover all aspects of order management to meet OTIF (On-Time In-Full) and supplier quality targets. The specialist will communicate widely with operational departments regarding material problems or delays and identify and implement operational improvements for material supply to global sites.

Job Specific Responsibilities:

• Regular Updates: Provide regular updates to relevant departments on the status of material orders and any potential issues that may impact production schedules.

• Problem Resolution: Work closely with operational teams to identify and resolve material supply issues, ensuring minimal disruption to production processes.

• Feedback Loop: Establish a feedback loop with operational departments to continuously improve procurement processes and address any recurring issues.

• Collaborative Planning: Participate in planning meetings with operational departments to align procurement activities with production needs and timelines.

• Examples of Material Problems: Address common material problems such as:

• Delayed Deliveries: Instances where suppliers fail to deliver materials on the agreed-upon dates, causing disruptions to production schedules.

• Quality Issues: Situations where received materials do not meet the required quality standards, necessitating additional inspections or replacements.

• Incorrect Quantities: Cases where the quantity of materials received does not match the quantity ordered, leading to shortages or excess inventory.

• Documentation Errors: Occurrences where necessary documentation, such as certificates of approval, is missing or incorrect, delaying the use of materials in production.

Key Responsibilities:

The GMP Procurement Specialist should possess strong problem-solving skills, organizational abilities to manage people and systems, and experience in process management, design, and implementation. They should be dynamic, able to think on their feet, and have experience in value stream mapping, SMED (Single-Minute Exchange of Die), and continuous improvement. Specific responsibilities include:

• Supplier Disruptions: Quickly work with category team find alternative suppliers when a primary supplier faces unexpected disruptions, ensuring continuity of material supply.

• Urgent Orders: Expediting urgent orders by negotiating faster delivery times with suppliers or arranging special transportation methods to meet critical production deadlines.

• Process Adjustments: Implementing temporary process adjustments to accommodate sudden changes in production schedules or material requirements.

Qualifications and Skills: