Procurement Specialist

OVERALL ROLE OBJECTIVE:

The post holder is responsible for processing purchase requisitions and raising purchase orders with approved suppliers. They must ensure that all orders are placed within an acceptable time frame to ensure the required delivery of the goods and services. They will be expected to follow up purchase orders to ensure on time delivery. The post holder will be expected to communicate widely with operational departments in relation to material problems or delays.

JOB SPECIFIC RESPONSIBILITIES:

 The post holder will –

1.           Be responsible for ensuring that all purchase orders are placed in a timely manner, delivery dates are agreed with the approved supplier, and that delivery dates are met.

2.           Ensure that all SOPs (Standard Operating Procedures) are followed before placing orders with approved suppliers.

3.           Check requisition compliance in line with current Company Policy.

4.           Actively participate in various capital procurement projects throughout the business and identify opportunities to ensure value for money for the Company.

5.           Ensure the purchase ordering systems is maintained and kept up to date at all times.

6.           Ensure that current supplier agreements are maintained and renewed as needed. Put in place new supplier agreements as required.

7.           Participate in business unit and group wide tenders.

8.           Liaise with various departments throughout the business to develop category strategies to ensure best value for money is achieved.

9.           Effectively resolve queries, which have resulted due to Supplier non-conformances.

10.        Be responsible, as part of the purchasing team, for the re-ordering of Almac Pharma Services consumable materials, laboratory requirements, engineering components and other general procurement. This will involve liaising with operational departments (eg Quality, Production, Engineering, Analytical, Client Services) to ensure their requirements are met.

11.        Facilitate invoice matching by checking received quantities versus invoice quantity and invoice price against purchase order price. Follow up all invoice queries to a satisfactory resolution.

12.        Source new materials as required.

13.        Onboard new suppliers in line with Company SOPs and Policies.

14.        Prepare and present reports as required.

QUALIFICATIONS

Degree (or equivalent) qualification

OR

Previous experience in a Procurement Department

KEY SKILLS

Proficiency in use of Microsoft Office applications (to include Word, Excel, Teams and Outlook)

Effective communication skills (verbal and written)

Proven ability to adopt a methodical approach, managing multiple tasks simultaneously whilst maintaining a high level of accuracy in all work carried out

Proven ability to work effectively on own initiative and effectively contribute within a team environment