Procurement Support Specialist

Essential Qualifications and Skills

Candidates must:

• Have the requisite knowledge, skills, and competencies to carry out the role to a high standard.

• Be capable and competent of fulfilling the role to a high standard.

• Have obtained at least Grade O6 (formerly D3) in five subjects in the Leaving Certificate Examination (Higher, Ordinary, Applied, or Vocational programmes) or equivalent, or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being comparable to Leaving Certificate standard or equivalent or higher, or have appropriate relevant experience which encompasses equivalent skills and expertise.

Desirable Qualifications and Skills

Desirable qualifications:

• A Level 8 degree in a discipline.

• Procurement or Finance qualifications.

Desirable experience:

• Three years relevant work experience.

• Knowledge of public sector procurement.

• Professional experience of procurement tendering activities and contracts management.

• Knowledge of eTendering portal.

• Knowledge of Unit4ERP (Agresso) Financial Management System.

• Attention to detail and excellent problem-solving skills.

• Ability to deliver high quality work through teamwork, partnerships, and individually.

• Good time management and organisational skills with the ability to work to deadlines.

• Self-motivation and ability to be proactive.

Overview of the Role

The Procurement Support Specialist will play a key role in supporting the Atlantic Technological University achieve its objectives while securing value for money and complying with public procurement requirements.

The Procurement Support Specialist will work with the Atlantic Technological University Head of Procurement and Atlantic Technological University Procurement Officers by assisting with the strategic and functional operation of Atlantic Technological University Procurement, while also ensuring that all activities are conducted in line with procurement regulations, internal procedures, and processes, ensuring value for money, compliance, and risk minimisation, and complying with public procurement requirements.

This role includes supporting and performing tendering and other procurement and contracting activities, supporting the identification and implementation of new systems and processes within the Procurement and Finance areas, and undertaking any other projects that may be assigned.

Duties

• Support the Atlantic Technological University Procurement team with various Procurement, Contracting, and Finance activities.

• Provide information and assistance to Atlantic Technological University Management and Staff on procurement, contract management, and associated processes and procedures.

• Support the Procurement Team to perform National and European Union level tendering.

• Support the Procurement Team in contracting activities including renewing existing contracts and implementing new contracts.

• Perform information recording and filing in respect of procurement and contracts.

• Work with budget holders on Contract Management best practice, assisting the management and monitoring of deliverables and Key Performance Indicators outlined in the contracts to ensure efficiency and maximise contract performance.

• Support the Atlantic Technological University Procurement team with reporting and data analysis requirements.

• Collaborate with the Procurement, Finance, Information and Communications Technology, and wider Atlantic Technological University teams on various projects and requirements.

• Track and collate various Procurement and Finance Key Performance Indicators.

• Collect, monitor, review, and validate procurement and financial data (Purchase Requisitions, Purchase Orders, contracts, spend reports, etc.).

• Proactively follow up and close out issues and corrective actions.

• Perform other administrative and procurement duties as required.

• Continually build knowledge of procurement and the Atlantic Technological University to enhance analysis and advice to procurement decision-makers.

• Provide support in responding to both internal and external audit requests.

• Assist with the development and coordination of training for Atlantic Technological University management and staff.

Salary

Salary Scale (€57,879 – €70,733)