Project Admin Support

Vertiv are a global provider of critical digital infrastructure and continuity solutions. Vertiv, Ireland is focused on solving the most important challenges facing today’s data centers, communication networks and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions. 

As Project Admin Support in Burnfoot, Ireland you will action the day-to-day administrative activities in the Busbar Project Delivery Team. 

RESPONSIBILITIES

• Set up new projects in IFS for assigned engineers. 
• Creating project folder & adding project number to multiple systems.
• Issuing of technical submittals, O&M manuals, NDA’s etc
• IFS – Setting up new parts (PDM), part requisitions 
• Creating manufacturing documentation for internal systems & on Google Sheets for UAE, all documentation taken from a Revit script & changed to match format for loading to systems.
• Load all manufacturing documentation on IFS and Cut List including adding production dates for scheduling based of programme from clients confirmed with engineer.
• Create a tracker for parts delivery to site for the Contracts manager, keeping all trackers up to date with latest information.
• Generate shipping request for pallet deliveries to site, organise time slots for delivery & dispatch from factory on engineer’s request.
• Keep updated tracker as parts are delivered to site.
• Close out project documentation and archive closed project documentation.
• General office admin works.
• Assisting Site based engineers with project queries.

QUALIFICATIONS

• Computer competency essential
• Admin background preferred

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development