Project and Communications Administrator

Salary: Staff Officer salary scale: €52,240 - €62,482 (based on rates effective 01/02/2026)

Hours of Work: The appointee will be required to work 35 hours per week along with such additional hours as may be required for the proper discharge of their duties.

Annual Leave: 25 days annual leave. Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.

Overview of Role & Context

SETU wishes to appoint a Project and Communications Administrator to play a key professional role within the Sustainable Development Office (SDO).

The post holder will assist in the implementation, administration and monitoring of cross-functional University projects and will support engagement with stakeholders across the University. Building on the administrative foundations of the SDO, this role will include responsibility for project coordination including externally funded programmes such as TSAF, TEF and other grant-funded activities, monitoring and reporting, governance support, communications, engagement and the operational delivery of sustainability initiatives.

Key Responsibilities / Duties

The Project and Communications Administrator will be required to perform an operational and coordination role in a fast-paced, evolving environment, engaging with a wide range of internal and external stakeholders.

The role will involve:

• Supporting project administration activities, including monitoring, maintaining records, coordinating reporting, assisting with project tasks, and supporting delivery of TSAF and TEF activities.

• Assisting with preparation of TSAF and TEF narrative reports for internal committees, senior management, and external funders as required.

• Contributing to the implementation of SDO policies, procedures and governance frameworks, ensuring alignment with University and public sector requirements.

• Supporting the administration of sustainability-related projects, committees and working groups across faculties and professional services.

• Supporting SDO-related committees, working groups, and stakeholder forums, including preparation of agendas, papers, and action logs.

• Acting as a point of contact between the SDO, finance, academic units, professional services, and student groups.

• Supporting SDO communications activities, including preparation of digital content and social media updates, in line with SETU communications standards.

• Assisting with sustainability-related events, campaigns, and engagement initiatives across the University.

• Supporting continuous improvement of administrative, financial, and reporting processes within the SDO.

• Undertaking other duties commensurate with the grade and responsibilities of the post as assigned by the AVP Sustainability.

Academic Qualifications

Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent, or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being comparable to Leaving Certificate standard or equivalent or higher, or have appropriate relevant experience which encompasses equivalent skills and expertise.

Specific Knowledge & Skills

Excellent written and verbal communication skills, with experience preparing high quality reports, briefing notes and digital communications for diverse audiences.

Excellent analytical, organisational and problem-solving skills, with strong attention to detail.

Excellent IT skills.

Specific Personal Qualities

Flexibility and a positive attitude towards change. Evidence of working as a team player.

A demonstrated commitment to sustainable development principles and the ability to communicate these effectively to internal and external stakeholders.