Quality Assurance Administrator, Temporary Maternity Leave Cover Post

Galway & Roscommon ETBGalway€55,021 - €71,259 per yearFull-timeTemporary

Initial Headquarters/Duties:The post holder will be located in the FET Department, Mervue. The successful post holder(s) may be transferred to another area within the organisation to allow for the allocation of additional duties, as and when required, which may include the reassignment to other duties where necessary.

The Position:

The role will require substantial collaborative work across Galway and Roscommon ETB’s FET department to continue work already underway and to commence new projects identified as part of GRETB’s quality assurance strategy.

The QA Administrator will ensure the functions of QA department are fulfilled: to promote, facilitate, and support the teaching, learning and assessment of learners whilst collaborating with all other support functions within the ETB. The QA Administrator will be responsible for ensuring progressive QA support service to practitioners which is consistent across GRETB.

The successful candidate will play a central role in facilitating each centre to review, appraise and report on the education, training, services provided by the centre. The QA Administrator will ensure these centre evaluations feed into annual GRETB Quality Improvement Plan and will provide leadership in embedding quality practices across FET.

Main Duties

The role of the Grade VII FET QA Administrator will include but may not be necessary confined to the following:

  • Preparation and review of policies and procedures, in line with National QA Standards and GRETB internal requirements.
  • To contribute to the development and implementation of appropriate management information systems as related to the effective delivery of QA services across GRETB.
  • To liaise with Heads of Sections/Programme Managers regarding matters and issues relating to QA and its development and delivery across programmes/projects/administrative and other services.
  • To liaise with Heads of Sections/ Programmes Managers in devising plans, reports and/or other aspects of GRETB’s operation and development.
  • To prepare reports and submissions as may be required from time to time by the GRETB, SOLAS, QQI, Auditors and other appropriate organisations / bodies.
  • To advise on/promote/organise/participate in, as appropriate, staff development programmes.
  • To actively participate, support and motivate committees, communities of practice and working groups within GRETB and as a member of the QA Network.
  • Support of programmes/centres/colleges in teaching learning and assessment activities ·
  • Support the Coordination of Recognising Prior Learning (RPL) projects to pilot learner groups.
  • Supporting agreed projects and initiatives for the enhancement of FET QA across GRETB.
  • Researching national and international best practice to inform the identification of enhancement projects and initiatives for QA in GRETB
  • Developing guidelines, documentation, and material/resources to support GRETB in the development and implementation of quality assured programmes, regarding QQI quality assurance and programme validation requirements.
  • Supporting and assisting in the development and the implementation of GRETB’s model and framework for programme development
  • Review and assist in evaluating existing programs for use within GRETB ensuring they meet QQI and other awarding bodies programme validation requirements.
  • Collaborate with all stakeholders to facilitate greater engagement in programme reviews, ensure feedback is embedded in quality culture.
  • Assist each centre to review, appraise and report on the education, training, services provided by the centre and evaluating the system and procedures which underpin these: facilitate centres whereby centre evaluations feed into annual GRETB Quality Improvement Plan (QIP)
  • Engaging with GRETB’s governance structures and forums and contributing to the development of a community of practice of FET QA across the ETB and all relevant stakeholders
  • Provide secretariat to networks as identified by the AEO, FET Management and Director of FET.
  • Reporting progress on agreed projects and initiatives and providing feedback as required internally and externally.
  • Any other related task assigned by AEO, FET Management and Director of FET.· The appointee will report to a member of the FET Senior Management Team and will be delegated responsibility for management functions as determined by Head of Function/Director of FET/CE. 


Essential Each candidate must:


  • A third level qualification at Level 8 or higher on the National Framework of Qualifications or its equivalent and/or relevant experience.
  • An excellent understanding of the FET landscape.
  • Teaching, learning or assessment experience of QQI at any level in Further Education and Training
  • Strong interpersonal and networking skills, ability to connect with others and move projects/working groups along.
  • Have excellent IT Skills with experience in the use of Microsoft (MS) packages, working knowledge of different management information systems.
  • Capable of producing clear precise reports.
  • Have the requisite knowledge, motivation, skills, and competencies to carry out the role.
  • Experience in successfully managing a range of different projects and work activities at the same time
  • Pro-active in problem solving, working on own initiative, taking responsibility for completing projects on time.
  • A positive demeanour.
  • Ability to demonstrate responsibility, reliability, dependability, and self-awareness
  • Possess full driver’s licence and have access to transport as role entails travel throughout Galway and Roscommon
  • Performs at a high level, investing significant energy to achieve agreed objectives on time.
  • Demonstrates enthusiasm for new developments/changing work practices and experience in implement changes effectively


  • External Authentication experience advantageous.
  • Experience in successfully developing and reviewing educational policies a distinct advantage.
  • Experience in Programme Development, Monitoring and Review at various levels advantageous.
  • Inniúlacht le dualgais an phoist a chomhlíonadh go héifeachtach trí mheán na Gaeilge/ Capacity to discharge the duties of the post through the medium of Irish.


Competencies will be informed by best practice Public Appointment Service Competency Framework for the Irish Public Service.

  • Leadership Potential
  • Analysis and Decision Making
  • Delivery of Results
  • Interpersonal and Communication Skills Specialist Knowledge, Expertise and Self Development
  • Drive & Commitment to Public Service Values


Terms of Appointment

The post is a whole-time, temporary and pensionable position.

Remuneration: €55,021 -€71,259 (including two long service increments). As per Department of Education and Skills guidelines, new appointees who are entering this grade for the first time will start at the minimum point of the scale, however incremental credit may apply, if, immediately prior to appointment the appointee is already a service Civil or Public Servant.Rate of remuneration may be adjusted from time to time in line with Government pay policy.The salary is not subject to negotiation.

Annual Leave:

29 days annual leave, calculated on a pro-rata basis.

How to Apply:

Completed application form must be submitted online by 12 noon, Friday, 9th June 2023.

The closing date for applications is Friday the 9th of June 2023

Apply Now

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