Receptionist

ALS Minerals is internationally recognised as the global leader in providing geochemical sample preparation, analytical procedures and data management solutions, with its European hub lab based in Loughrea, Co. Galway.

We are currently seeking a motivated individual to join our team as a receptionist. The successful candidate will report to the Client Services Manager.

Responsibilities:

• Greet visitors, clients, and contractors; provide a professional first point of contact
• Answer, screen, and route incoming calls; take accurate messages and follow up as needed
• Demonstrate judgement, creativity, integrity and ability to problem solve
• Maintain a tidy, welcoming reception and waiting area
• Manage meeting room bookings, calendars, and visitor schedules
• Assist with meetings logistics, set up meeting room and coordinate refreshments
• Coordinate visitor sign-in/sign-out, support onboarding/offboarding activities such as access cards and follow site security/HSE procedures
• Handle incoming/outgoing mail and courier deliveries; arrange pickups and track consignments
• Order, receive, and restock office supplies; manage stationery, ticket books, etc.
• Provide administrative support/office management duties as required.
• Maintain contact lists and internal directories, update noticeboards and reception information
• Report on facilities issues and coordinate with maintenance/building management
• Support office events and site communications as required
• Ensure confidentiality and comply with company policies, privacy, and record-keeping requirements
• Log deliveries and coordinate with Purchasing and Sample Preparation for pickup from reception.
• Maintain a sufficient stock of clean, laundered lab coats, safety shoes and sanitised safety glasses at the reception area for visitors/contractors.
• Ensure full compliance with all quality, health, safety & environment (HSE), site security procedures, and company core values at all times.
• Any additional tasks required by ALS Management

Qualifications and Experience:

• Leaving cert or equivalent
• Possess excellent communication skills
• Previous experience as a receptionist in a fast-paced environment is advantageous.
• Proficient in use of Microsoft suite.
• Excellent verbal and written communication skills, with strong grammatical ability.
• Strong administration, organisational and time management skills