Receptionist

Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 1000 staff based in Cork, Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 40,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients.

Why join us

Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives.

The Position

We are looking to recruit a Receptionist at Mazars Head Office in Dublin. This is an exciting opportunity for an experienced and professional receptionist wishing to join a busy team in a professional environment.

Key Responsibilities

• Greet clients and visitors, contact relevant person or take message if required.
• Open, stamp, sort and scan incoming post and ensure distribution to each department.
• Monitor outgoing post, ensure items are franked and that registered post is labelled correctly and logged.
• Manage all requests for storage boxes & forward to file stores, also arrange for boxes to be returned when completed.
• Book all local and international couriers & keep detailed log.
• Managing the boardrooms and client facing areas.
• Managing parking app and visitor parking
• Ensure the ordering of all couriers and take responsibility for packages being sent and received.
• Order taxis as required and manage the record of taxi orders.
• Track and record and reconcile taxi ordering information using Practice Engine package.
• Manage the electronic diaries and bookings for meeting rooms.
• Prepare teas & coffees for boardrooms.
• Keep meeting rooms fully stocked (pens, flip charts) and tidy.
• Managing stationery room and stationery ordering
• Order catering for meetings and events – act as point of contact.
• Other ad hoc duties as required in supporting the firm.

Ideal Candidate

• Previous reception experience is essential
• Ability to confidently communicate with clients at all levels
• Excellent professional etiquette and helpful attitude
• Client service orientation/ customer service skills
• Excellent communicator and team player
• Self- motivated
• Excellent organisational skills
• Ability to adapt to a fast paced, hands-on environment
• MS Office and switch board experience