Receptionist/Office Administrator

DUTIES & RESPONSIBILITIES:

Responsibilities include, but are not limited to:

• Welcome all site visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
• Operates 2-line phone system for Corporate and Aviation businesses, ensuring that calls are answered and routed appropriately.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains inventory of office and facility supplies; orders new supplies as needed.
• Support the administration of the Technical Team for Field Work
• Manages communications related to facility operations.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Provides clerical and administrative support to management.
• Admin support of Health and Safety portfolio
• Coordinates Corporate events and functions.
• Co ordinating the employee expenses and timesheets including contractor invoices.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• Leaving Certificate level education or equivalent
• Post Leaving Minimum Certificate education level in the admin field
• Minimum of 2 years of administrative or clerical work experience.
• Excellent communication and interpersonal skills.
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

PREFERRED REQUIREMENTS:

• Associates degree
• 5+ years of administrative or clerical experience.
• English Proficient.

OTHER: 

• The selected applicant will be subject to a background check