Receptionist

We are currently recruiting for a Receptionist to join our tribe based in TTM’s Ennis HQ. We are looking for an experienced professional who is a self-starter, ambitious and has experience in a fast-paced environment.

Role Overview

This role is responsible for ensuring the smooth daily operation of three companies by managing administrative tasks, greeting visitors, handling correspondence, and organising incoming and outgoing deliveries and parcels. This person would also be required to be on site.

Key Responsibilities

• Greeting clients and visitors and maintaining reception area security
• Maintaining a tidy and professional reception environment
• Acting as the first point of contact for visitors, staff and external enquiries
• Recording client appointments for Garda Vetting and notifying the Compliance Department of arrivals
• Managing the onboarding process for new clients, printing identification badges, ensuring compliance with GDPR and Garda Vetting requirements & issuing and posting documentation to clients.
• Working alongside the compliance team with any administrative tasks that are required.
• Booking meeting rooms and coordinating schedules.
• Supporting staff with documentation, filing, photocopying, scanning, and data entry.
• Managing all incoming and outgoing post, parcels, deliveries, and courier services.
• Distributing post to relevant departments
• Monitoring, ordering, and restocking office supplies
• Acting as the main point of contact for office equipment maintenance
• Ordering and assembling office equipment when required
• Assisting with basic invoicing and expense tracking, raising PO’s and splitting invoices where necessary

The Ideal Candidate:

•Proven experience in a receptionist, front desk, or administrative role

•Excellent verbal and written communication skills

•Professional appearance and demeanour

•Strong organisational and multitasking abilities

•Proficiency in MS Office (Word, Excel, Outlook)

•Ability to handle sensitive information with discretion

•Positive attitude and a customer-focused mindset

So… What makes us different? We reward high performance - 75% of our Leadership Team have been promoted from within our company. Realising and unleashing the potential within ensures our tribe of people are the linchpin to our success. Alongside highly competitive base salaries and market leading commission structure we also offer the following:

Wellbeing - Up to 27 days' annual leave, with additional leave for those with 5+ and 10+ years' service. Plus, an additional day off for our birthday! We also have an active Sports and Social Club.

Social Value - We offer up to 6 volunteer days a year.

Reward - We offer a joint-contribution pension scheme. Also, we celebrate success through monthly Fun Fridays and our annual Summer Party.

Health - Fully subsidised healthcare scheme along with a suite of programmes across our wellness & diversity platform.

Learning & Development - We tailor and develop specific training plans for your career progression. Access to World Class Sales training

Family - We also contribute to Paternity & Maternity leave.