Receptionist

Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3,000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description

Our Nenagh office is seeking a personable and organised Receptionist to play a key role in creating a welcoming and professional environment for clients, visitors, and colleagues. This position is central to ensuring the smooth day-to-day running of the office, delivering excellent front-of-house service, and providing administrative support across the team.

Key Responsibilities

• Greet clients and visitors in a professional, courteous manner.
• Answer and direct phone calls using a multi-line telephone system.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a tidy and welcoming reception area.
• Schedule and confirm client appointments.
• Manage meeting room bookings and preparation.
• Provide general administrative support to the team, including filing, scanning, and photocopying.
• Maintain confidentiality and discretion when handling sensitive client information.
• Monitor and order office supplies as needed.
• Assist with onboarding new clients (e.g., issuing welcome packs or collecting documents).
• Assist with onboarding new staff (e.g., issuing welcome packs or collecting documents).
• Manage the office's anti-money laundering obligations.
• Arrange and assist with in-office events.
• Assist the wider Xeinadin functional teams, including Finance, People, and Marketing.
• Maintain the Partner's diary and timesheets.

Key Requirements

The ideal candidate will have proven experience in a receptionist, front-of-house, or similar administrative role, with strong organisational and communication skills. They should also be proficient in Microsoft Office Suite, including Word, Excel, and Outlook, and be comfortable managing a variety of administrative tasks in a busy office environment.

Benefits

• Company Pension Scheme.
• 25 days of annual leave plus bank holidays.
• Additional annual leave days based on seniority.
• Ability to buy up to 5 additional days of annual leave, up to a maximum of 30 days per annum.
• Business closure over Christmas*.
• Life Assurance (4x annual salary).
• Enhanced family leave policies.
• Enhanced Company Sick Pay.
• Employee Assistance Programme – 24/7 support, free and confidential.
• Corporate Discounts Platform.

Flexible Benefits (level of seniority dependent and self-funded at corporate rates)

• Critical Illness Cover.
• Cash Plan.
• Cycle to Work.
• Eye Care.
• Dental.