Recruitment Coordinator

Remuneration

The salary scale for the post is: (as at 01/08/2025)

€35,609 €37,741 €38,597 €40,760 €42,740 €44,473 €46,151 €48,414 €50,059 €51,718 LSI €53,296 LSI €54,914

New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.

Last two points on the scale are Long Service Increments requiring additional service of 3 years to progress to penultimate point and a further 3 years to progress to the final point.

Location of Post

Human Resources Department, Blackberry Park, Dock Road, Limerick

There is currently one permanent whole-time vacancy available in the above location.

A panel may be formed as a result of this campaign for Grade IV, Recruitment Coordinator from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled.

Details of the Service

The Brothers of Charity Services Ireland (BOCSI) provide a variety of services and supports to over 6,500 people with an intellectual disability or autism, and their families, throughout Counties Clare, Cork, Galway, Kerry, Kilkenny, Limerick, Roscommon, Tipperary, Wexford and Waterford.

The supports, which include residential, respite, day, host families, home based, and multidisciplinary, are provided by nearly 6,000 staff with a variety of professional backgrounds and experience, and who are motivated in their work by the Ethos, Vision and Values of the Brothers of Charity Service.

We work in partnership with local communities, state agencies and voluntary organisations to initiate and develop increasingly inclusive opportunities, for and with, the people who use the Brothers of Charity Services. The Brothers of Charity Services in Ireland is a learning organisation whose responses are based on best practice, and in full recognition of the right of each person to self-determine their life goals and wishes.

Reporting Relationship

The post holder will report to the HR Business Manager, Grade VII, or other nominated manager.

Purpose of the Post

The post holder will provide a high level of administration and specialist support to management and staff across the BOCSI Limerick Services. This will involve managing the administrative and logistical aspects of hiring, focusing on smooth candidate journeys, from posting jobs, scheduling interviews, and managing applicant tracking systems to preparing offer letters and on boarding new hires. The post holder will be a crucial link between candidates and hiring managers.

Principal Duties & Responsibilities

The position of Grade IV Recruitment Coordinator will encompass the following duties:

Administration

·        Co-ordinate and undertake all the administration and recruitment activity across the relevant service areas in accordance with the Recruitment & Selection Policy and Procedure and good HR practice

·        Process recruitment competitions from post approval/request to hire

·        Draft adverts, job descriptions and person specifications in conjunction with Managers for review and sign off

·        Arrange interview boards, prepare interview packs and schedules

·        Notify candidates of outcome and place on panel where applicable

·        Issue all compliance requests to include references, garda vetting and occupational health as well as any other necessary paperwork required

·        Draft and issue contracts of employment to successful candidates and respond to any queries

·        On successful recruitment process on boarding and ensure relevant departments are notified e.g. payroll, pensions etc.

·        Assist on interview boards when required

·        Maintain confidentiality of all documentation and records

·        Monitor all temporary contracts and ensure appropriate action is taken and follow up with the relevant managers

·        Provide support to Service Managers with workforce planning and staff forecasting

·        Produce monthly recruitment reports and recruitment metrics for the Head of HR

·        Assist with updating recruitment Policies Procedures and Guidelines, as required

·        Prepare files, information and statistics in accordance with requests from Department of Health, Children/HSE, HIQA, Audits and other Organisations

·        Maintain your own knowledge of relevant regulations, human resources policies and procedures, guidelines, good practice in HR to perform the role effectively

·        Ensure that personnel records, HR metrics and statistics are kept up to date

·        Ensure HR systems/filing is efficient in accordance with good practice and procedures and legislation

·        Manage personnel files and ensure they are maintained on the online filing system when not in use and that the proper procedures are adhered to in the removal and return of files

·        Assist in the implementation of any HR related projects and undertake project work as required

·        Ensure consistent adherence to procedures and high standards within the area of responsibility

·        Maximise the use of technology in ensuring work is completed to a high standard

Service Delivery and Improvement

·        Ensure Recruitment & Selection processes and records are maintained to a high standard

·        Actively participate in innovation and support change and improvement initiatives within the service; implement agreed changes to the administration of the service

·        Encourage and support staff through change processes

Standards, Policies, Procedures and Legislation

·        Maintain own knowledge of employer policies, procedures, guidelines and practices, to perform the role effectively and to ensure current work standards are met

·        Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts, GDPR

·        Ensure consistent adherence to procedures within area of responsibility

·        Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated BOCSI protocols for implementing and maintaining these standards as appropriate to the role

·        Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligibility Criteria

Qualifications and/ or experience

(a)  Eligible applicants will be those who on the closing date for the competition:

Have a minimum of 2 years experience in a high-volume recruitment role. Previous experience in a similar role in the HSE, TUSLA, other statutory health agencies, or public body would be beneficial

And

Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.

Or

Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).

Note1: Candidates must achieve a pass in Ordinary or Higher-level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established Programme or the Leaving Certificate Vocational Programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

And

(b)  Candidates must possess the requisite knowledge and ability, including a high standard of suitability and management ability, for the proper discharge of the office.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

Post specific requirements

·        Proficient usage of Microsoft Office applications (to include MS Excel)

·        Proven ability to collect and interpret data for processing

·        Demonstrated customer service experience with proven ability to deliver highest standard of service

·        Experience of working in high volume recruitment

Skills, competencies

and/or knowledge

Professional Knowledge & Experience

·        General knowledge of the Brothers of Charity Services Ireland

·        General knowledge of Recruitment function

·        Demonstrate the ability to work in line with relevant policies and procedures, demonstrating knowledge and understanding of Irish Employment Legislation pertaining to Employment Terms and Conditions, Recruitment and Statutory Leave

·        Excellent MS Office skills to include, Word, Excel and PowerPoint

·        Knowledge and experience of using an email system effectively e.g. Outlook,

·        Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role

Planning and Managing Resources

·        Demonstrate the ability to plan and organise own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met

·        Sets realistic goals and time-scales, taking account of potential problems and competing priorities

·        Devotes time and energy to the most important task at any given time

Commitment to a Quality Service

·        Work with line managers to ensure the provision of a best practice HR service

·        Demonstrate a commitment to providing a quality service

·        Demonstrate awareness and appreciation for the people supported and has strong customer service skills

·        Embraces the change agenda; demonstrates flexibility, initiative and adaptability in a changing work environment

Evaluating Information, Problem Solving & Decision Making

·        Demonstrate numeracy skills, the ability to evaluate information, problem solve and make effective decisions

·        Makes decisions and solves problems in a timely manner before they accumulate

·        Gathers information from enough sources and other people to make well founded decisions / solve problems

Team working

·        The ability to work well as part of a wider HR services team.

·        Demonstrate the ability to work on own initiative as well as part of a team

·        Contributes to a positive team spirit

·        Demonstrates a willingness to become involved and help team members if they are under pressure

Communication & Interpersonal Skills

·        Excellent communication and interpersonal skills in order to deal effectively with a wide range of internal and external stakeholders

·        The ability to provide advice and support to managers in the interpretation and application of BOCSI policies and procedures

·        Effective communication skills including the ability to present information in a clear and concise manner

·        Strong written communication skills

·        Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders; treats others with dignity and respect