Recruitment Coordinator

About Kirby Group Engineering

Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Recruitment Coordinator | Dublin

Overview

We are seeking a highly organised and proactive Recruitment Coordinator / Administrator to support a busy internal Talent Acquisition team. This role is critical in ensuring a smooth and efficient recruitment process, delivering an excellent candidate experience, and providing strong administrative support across high-volume and technical hiring activities.

Key Responsibilities

Interview Coordination

• Arrange and coordinate interviews across multiple stakeholders, managing busy and often conflicting calendars
• Send interview confirmations, calendar invites, and relevant information to candidates and hiring teams
• Manage rescheduling, cancellations, and last-minute changes efficiently

Candidate Management

• Communicate confidently with candidates via phone and email
• Ensure a professional, timely, and positive candidate experience
• Respond to candidate queries and provide updates on application progress

Recruitment Administration

• Provide strong administrative support to the Talent Acquisition team
• Maintain and update candidate records within the Applicant Tracking System 
• Post job adverts on job boards, LinkedIn, and internal careers platforms
• Support with basic candidate screening where required
• Conduct reference checks and ensure all documentation is accurately recorded
• Assist with preparing and issuing offer documentation and contracts
• Coordinate with HR and internal teams to ensure a smooth onboarding experience
• Collate and prepare recruitment data and information for reports

Skills & Experience

• Strong organisational and administrative skills with excellent attention to detail
• Confident communicator, both written and verbal, particularly over the phone
• Ability to manage multiple priorities in a fast-paced environment
• Experience using an Applicant Tracking System (ATS) or CRM system preferred
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Proactive, adaptable, and solutions-focused approach
• Strong stakeholder and relationship management skills
• Positive, professional, and candidate-focused mindset

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