Recruitment

**CVs will not be accepted - please download and submit the campaign application form**

Principal Duties and Responsibilities include

Recruitment

• Assist local management to ensure appropriate management of pay bill monitoring and employment control in line with HSE’s Pay and Numbers Strategy 2023
• Work proactively and in co-operation with other HR units, Regional HR/Recruitment Unit/ IEHG / IHA Offices / HBS Recruit on filling of vacancies within the hospital
• Manage and co-ordinate local recruitment campaigns. This involves scheduling of advertising and interviews to ensure successful turnaround in line with performance indicators and checking and maintaining job-description and Competency Application Forms to ensure all documents are in line with established and approved HBS documentation
• Ensure that recruitment processes are run in adherence to national recruitment procedures and policies in line with CPSA codes of practice.
• Ensure HR recruitment and retention policies and procedures are implemented in an efficient manner.
• Support line manager with strategic workforce planning, providing guidance and advice where necessary
• Ensure communications with candidates is prompt and professional at all stages of the recruitment process.
• Provide recommendations on best practice recruitment process to ensure compliance with legislative requirements.
• Keep the documentation of the recruitment process up to date.
• Ensure that recruitment documentation is prepared to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy, and issuing such documentation to relevant parties.
• Ensure that all work is delivered within deadlines and that service levels are maintained, escalating matters where necessary.
• Maintain confidentiality of recruitment documentation, interview notes, correspondence, records, etc.
• Engage in local and nationally led Recruitment drives and initiatives as and when required
• Ensure staff personnel records are maintained to include relevant data for legal, HR and financial purposes.
• Ensure accurate attention to detail and consistent adherence to procedures within areas of responsibility.
• Engage with new recruitment tools and software as and when the need arises

Administration

• Ensure the efficient administration of area of responsibility
• Ensure deadlines are met and that service levels are maintained
• Support the implementation of service plan and business plan objectives within own area
• Ensure all general and financial records are readily available
• Solve problems and make decisions in a timely manner

· Ensure decisions are in line with local and national agreements  Promote good working practice and uniformity of standards  Support the implementation of quality initiatives, audits etc.

Self Development

· Keep up to date with current literature and HR best practice

· Attend seminars and be aware of any development in HR resource management and practice

· Attend training programmes as appropriate to the role

Supervision of Staff

• Supervise, allocate and oversee the work of assigned administrative staff and enable team members to carry out their responsibilities
• Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships
• Manage the performance of staff, dealing with underperformance in a timely and constructive manner
• Identify training and development needs of staff in own area and ensuring staff under remit are up to date with mandatory training
• Ensure the well-being of staff under remit by promoting co-operation and working in harmony with other teams and disciplines

Service Delivery and Improvement

• Embrace change and adapt local work practices accordingly by finding practical ways to make policies work, ensuring team knows how to action changes
• Encourage and support staff through change process
• Monitor efficiency of service provided by team, identify and implement changes to the administration of the service where inefficiencies arise
• Support the UHW Recruitment Manager / HR Manager in the management and delivery of the UHW Recruitment Strategic Vision/Plan.
• Support the UHW Recruitment Manager in identifying and implementing best practice operational processes in order to optimise the use of resources.
• Assist with all elements of recruitment project reporting, using templates to maintain reports on deliverables.

Customer Service

• Promote and maintain a customer focused environment by ensuring service users are treated with dignity and respect
• Maintain relationships with key internal and external stakeholders and ensure that recruitment initiatives are implemented in consultation with relevant stakeholders.
• Seek feedback from service users to evaluate service
• Actively promote staff engagement initiatives
• Support the delivery of accurate and up to date reporting in line with IEHG and customer needs.

Standards, regulations, policies, procedures & legislation

• Maintain own knowledge of relevant HR and HSE policies, procedures, guidelines and practices to perform the role effectively and to ensure work standards are met
• Maintain own knowledge of relevant regulations and legislation e.g. HSE Financial Regulations, Health & Safety legislation, Employment legislation, FOI Acts etc.
• Awareness of the responsibilities under the Safety, Health and Welfare Act 2005 ensuring that agreed procedures are carried out and that a safe working environment is maintained for patients, visitors and employees
• Pursue continuous professional development in order to develop management expertise and professional knowledge.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards.

Health & Safety

• Promote a safe working environment in accordance with Health and Safety legislation.

• Be aware of and implement agreed policies, procedures and safe professional practice by adhering to relevant legislation,

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.