Regional Administrator

Regional Administrator

North Leinster MABS are inviting applications for a vacancy in their Regional Office based in Navan, Co. Meath, for a Full-Time (35 hours) Permanent, Regional Administrator.

Key Responsibilities:

Financial Administration

• Prepare and maintain, full and proper financial records of all transactions carried out on behalf of the company;
• Monitor income and expenditure and assist with preparation and monitoring of budgets and financial planning for the region;
• Maintain all aspects of payroll for the company in conjunction with the outsourced payroll services provider ensuring compliance with CIB Financial Controls, Revenue Requirements and all other regulatory requirements.
• Undertake all bookkeeping responsibilities and processing of all invoices and payments as required;
• Liaison with creditors, debtors and financial institutions;
• Maintain the Fixed Asset Register for the company
• Undertake procurement, utilising the OGP Framework where appropriate and maintain a contracts register for the company;
• Monitor financial compliance and record-keeping as per the CIB financial controls and any national or public sector guidelines or requirements applicable to bodies in receipt of public funds;
• Work and co-operate with the External Auditor in their preparation of the annual audit;
• Keep up to date with technological advances and accounting software to support the financial administration of the company;
• Support in establishing and maintaining financial policies and procedures for the company.

Company Governance Administration

• Provide administrative support in relation to MABS Board Meetings, including organisation of meetings; distribution of documentation; maintenance of contact lists; minute-taking – Board and Sub Committee Meetings; General Meetings (AGM/EGM).
• To prepare and assist in the collection of data for the monthly, quarterly and annual reports of the company.
• Assist the Regional Manager with the production of reports as may be required – for submission to the Board of Management, Citizens Information Board and other internal and external bodies
• Prepare and file correspondence on behalf of the Regional Manager and Board of Directors.
• To be responsible for the compiling and collating of statistics for the Company from the client case management system(s) or any other system and preparing reports for the Board and the Citizens Information Board.

Human Resource Administration

• Ensure personnel records are maintained for all employees in compliance with GDPR and relevant legislation.
• Support the Regional Manager and Money Advice Co-ordinator/Corporate Services Manager with relevant recruitment campaigns.

General

• To provide secretarial and administrative support, including typing, record keeping, filing, input and maintenance of data information etc. as required, in compliance with company’s responsibilities under Data Protection law and the GDPR.
• Ensure the day-to-day running of the Regional Office is carried out in a professional and efficient manner including prompt answering of the telephone and monitoring of the Regional Office email account.
• Undertake ongoing training and professional development, appropriate to the position;
• Attend seminars and meetings when directed by the Regional Manager/ Money Advice/Co-ordinator/Corporate Services Manager.
• Such other administrative duties as might be assigned by the Money Advice Co-ordinator/Corporate Services Manager.

Additional Information

This is a full-time, permanent position subject to completion of a six-month probationary period.

Full Time Salary Scale: €32,374 - €47,778 (including 2 long service increments).

Annual leave entitlement: 23 – 26 days (following 5 years’ service).

Pension: There is a pension scheme is in place where 5% is contributed by the employee and 7% by the employer. Membership of the pension scheme is mandatory.

The position will be based in the Regional office in Navan, Co. Meath

Incremental Credit: It is expected that all new entrants to North Leinster MABS will be appointed at point one of the salary scale. However, North Leinster MABS operates an incremental credit process for appointments higher than point one. This process is applicable to new entrants into MABS. Incremental credit criteria, based on the competencies and essential criteria for the role, are assessed against employment history as laid out in the application form only. The decision on whether or not to award an incremental credit is a decision made by the Board and is subject to the availability of funding. See candidate pack for more information.

A panel may be formed of qualified candidates from which permanent, full-time Regional Administrator roles which arise within the next 12 months will be filled should vacancies arise in this period. Posts will be located in Navan, Co. Meath

Please send a completed application form via email to MABS by 5pm on Friday 11th September with a subject line 'Application for Regional Administrator Meath - Job Alert'. You can access the full candidate pack and application form and instructions on how to submit your application by logging onto https://www.mabs.ie/en/vacancies/regional-administrator-260826/

PLEASE NOTE: CVs are not accepted and you cannot apply via this website