Seasonal Administrative Assistant

Salary: £25,119 - £26,873 per annum, pro rata plus weekend enhancement may be earned.

JOB PURPOSE:

Committing to the one-team ethos, you will be flexible and collaborative and you will actively support all colleagues and other activities necessary to deliver the service objectives. As an Administrative Assistant, you will provide administrative support to all of the Centre operations to enable the delivery of an efficient and effective service to external and internal customers.

MAIN DUTIES AND RESPONSIBILITIES:

1. Provide administrative services for all functions within the Centre, including classes, courses, and facilities bookings and processes.

2. Operate the Front of House software and maintain the information databases.

3. Maintain filing systems and record keeping for the Centre.

4. Process financial transactions for the Centre, including purchase ordering and customer/supplier invoicing.

5. Prepare and process lodgments and supporting documentation.

6. Process mail and general digital enquiries.

7. Receive and check in deliveries including the goods receipt process

8. Maintains supplies of stocks and consumables for the Centre.

9. Maintains the Asset Register for the Centre.

10. Provide assistance and back-up to Customer Advisors, as required.

11. Promote and/or sell all products and activities within the Centre and within the Leisure Services portfolio.

12. Produce reports required for the efficient operation of the Centre.

13. Remain fully conversant with all emergency procedures and take part, as trained and directed, in emergency situations.

14. Be flexible and collaborative and actively support all colleagues and other activities or processes which impact on the performance of the Centre.

15. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post.

Qualifications and training

• 5 GCSEs (Grades A-C) or equivalent/comparable including English and Mathematics.

** Applicants must list all subjects, grades & level attained

Experience

• One year’s experience in an administrative role including all of the following:
• Dealing with the public both face-to-face and by phone;
• Cash-handling, reconciliation and lodgment preparation;
• Invoicing and purchase ordering;
• Use of Microsoft Office applications including Word, Excel, Access.

Key skills, knowledge and attributes

• Excellent oral and written communication skills;
• Ability to achieve positive results through influencing skills;
• Ability to handle sensitive or difficult situations appropriately;
• Ability to work within a team;
• Ability to work on own initiative but within established procedures and guidelines.
• Understanding of health and safety requirements.
• Flexible approach to work demands.