Senior Administrator

Overall role and context: South East Technological University (SETU) is an internationally-oriented university that aims to provide a centre of knowledge, research and innovation that will cultivate future generations of active and engaged citizens across the South East region of Ireland and beyond. The unit is responsible inter alia for the establishment and maintenance of systems, procedures and rules to ensure that timetables are created and maintained in a fair and equitable manner that places the primary focus on the needs of students, and on the quality assurance of curriculum scheduling. In addition, the unit is responsible for cleaning existing data, generating reports, training staff and establishing best practices for data management.

Principal duties and responsibilities: • Working with Heads of Department and administrators to schedule all teaching activities within the University in accordance with University norms. • Co-ordinating the production of the University’s academic timetable, to include all important academic events, playing a key a role in achieving optimal space utilisation for the university. • Organising and co-ordinating timetabling training. • Co-ordinating and producing reports on various aspects of timetabling and utilisation of academic resources. • Supporting University reviews of space management or other reporting requirements. • Supporting end-users of timetabling software. • Developing and maintaining web-based timetables to reflect all academic contracted hours, both teaching and non-teaching. • Publishing timetables for staff, students, notice-boards and classroom doors. • Leading development and new processes for timetabling. • Maintaining data quality for relevant systems. • Establishing guardianship or underlying system rules and procedures and preventing local variations. • Becoming an expert point of contact for all administrative staff • Any other duties that may be assigned from time-to-time This job specification is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive. Duties and responsibilities will be reviewed with the post-holder from time to time.

Academic Qualifications Leaving Certificate- having obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (Higher, Ordinary or vocational programmes) or equivalent or

have passed an examination at the appropriate level within the QQIqualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher. or have appropriate relevant experience which encompasses equivalent skills and expertise Specific knowledge and skills Strong communication, analytical, project management and organisation skills with excellent attention to detail. I.T. Skills Proficiency in Microsoft Suite to include Word, Excel and PowerPoint. Specific Personal Qualities

A highly motivated self-starter and capable of working on his/her own initiative. Hours of Work: The appointee will be required to work 35 hours per week together with such additional hours as may be required from time to time for the proper discharge of their duties.

Salary: Senior Staff Officer Salary Scale: €56,756 - €69,339 Annual Leave: 27 days annual leave. Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.