Senior Office Administrator

Hours: 07:30am-15:30pm

Overview of the role; 

We are seeking an experienced and highly capable Senior Office Administrator to oversee and manage the administrative functions of our office. The successful candidate will play a key role in ensuring operational efficiency, providing high-level support to senior management, and leading the wider administrative team. This is a senior role that requires a proactive, professional, and solutions-focused individual with a proven track record in office administration.

Day to Day of the role; 

• Oversee the day to day administrative operations in the office
• Develop, implement, and improve office procedures and policies 
• Manage and maintain filing systems, databases and records
• Ensure compliance with the companies policies 
• Ensure accurate invoicing to our client 
• Track and receipt supplier payments
• Raising and Tracking of purchase orders
• Supervise, mentor and support junior administrative staff
• Delegate tasks and manage workloads across the admin team 
• Conduct performance reviews and provide ongoing feedback
• Identify training needs and support for the team
• Developing internal & client relationships

Requirements for the role; 

• Previous experience in a senior or supervisory capacity
• Minimum 3-5 years experience in an office Admin role
• Degree or equivalent professional qualification (preferred)
• Advanced proficiency in Google Office Suite & MS Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent organisational and project management skills
• Demonstrated ability to lead and motivate a team
• Experience managing budgets and financial processes
• High level of accuracy and attention to detail
• Experience with CRM or office management software; Salesforce will be an advantage
• Confident and professional with a proactive approach
• Strong leadership and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Calm under pressure with excellent problem-solving skills
• Trustworthy, discreet, and highly dependable
• A natural communicator who can engage at all levels
• Self-motivated with a continuous improvement mindset

Desirable Qualifications

• Knowledge of HR processes and employment legislation
• Project management experience
• Experience in a fast-paced or corporate environment