Senior Staff Officer

Salary Scale:

€53,346 – €65,173 per year

Hours of Work:

Monday to Friday – 35 hours per week.

Annual Leave:

27 days per year

Function of job: Post Summary/Purpose

The successful applicant will be part of the Human Resource Management team responsible, under general direction, for the following areas:

1.      Pay amendment Administration (HR CORE)

2.     Leave Management

3.     Audit (both Internal & External)

4.     Salary Arrears

Duties and Responsibilities:

• Manage and oversee the Payroll Amendment administration which includes the time and attendance module of CORE, leading to the accurate and timely payment of approximately 1,400 staff on a fortnightly basis
• Manage the relationship with the ETBs payroll paying agent the Payroll Shared Services Centre (ESBS), the Department of Education and other relevant third parties
• The successful applicant may have a large, multi-level staff and will be expected to take responsibility for decision making in the section or area.
• Act as point of contact for Principals and Managers regarding information and guidance on pay-related and leave management topics.
• Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships
• Co‐ordinate, monitor and review the work of the administrative staff in the Pay Amendment Admin Team.
• Contribute to and take a leadership role in regular staff meetings to keep staff informed and to hear views
• Identify and agree training and development needs of team and assist in designing plan to meet needs
• Share knowledge with team and provide on the job training as required
• Manage the performance of staff, dealing with underperformance in a timely and constructive

·       Preparation of reports as required by the relevant department.

·       To contribute to the ongoing development and implementation of Strategic initiatives across LOETB.

·       To contribute, as appropriate, to the full range of policy development across LOETB.

·       To assist with effective leadership in promoting the values of LOETB and establishing a positive working culture and environment for all employees that supports the attainment of LOETB’s goals.

·       To communicate efficiently and build productive working relationships with relevant internal and external stakeholders.

·       To represent the relevant departments at meetings as required.

·       To research issues thoroughly, consult appropriately to gather all information needed on an issue.

·       Carry out lawful orders of the Chief Executive.

·       Carry out any other duties appropriate to the grade which may be assigned from time to time.

·        Carry out lawful orders of the Chief Executive or delegated officer.

·       The above list of accountabilities may be varied having regard to the changing needs of the Scheme and the terms of the post can include delivery of responses to unpredictable work demands as they arise.

Personal specification – Qualifications, Knowledge, Experience & Skills

• High level of experience and knowledge of the Human Resource function.
• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise.

 Competencies required:

The appointee to the Grade VI post will be required to show evidence of the following competencies:

·        Clearly understands the role, objectives and targets and how they fit into the work of the Organisation.

·        Develops the expertise necessary to carry out the role to a high standard and has a thorough understanding of the Code of Practice for the Governance of Education and Training Boards

·        Is proactive in keeping up to date on issues and key developments that may impact on the Department and/or wider ETB service

·        Consistently reviews own performance and sets self-challenging goals and targets

Leadership Potential

• Is flexible and willing to adapt, positively contributing to the implementation of change
• Contributes to the development of policies in the Department/Organisation
• Seeks to understand the implications of taking a particular position on issues and how interdependencies need to be addressed in a logical and consistent way
• Maximises the contribution of the team, encouraging ownership, providing support and working effectively with others
• Formulates a perspective on issues considered important and actively contributes across a range of settings

Analysis & Decision Making

• Is skilled in policy analysis and development, challenging the established wisdom and adopting an open-minded approach
• Quickly gets up to speed in a complex situation, rapidly absorbing all relevant information/data (written and oral
• Uses numerical data skilfully to understand and evaluate service issues
• Identifies key themes and patterns in and across different sources of information, drawing sound and balanced conclusions
• Sees the logical implications of taking a particular position of an issue
• Is resourceful and creative, generating original approaches when solving problems and making decisions.

Delivery of Results

• Assumes personal responsibility for and delivers on agreed objectives/goals
• Manages and progresses multiple projects and work activities successfully
• Accurately estimates time parameters for projects and manages own time efficiently, anticipating obstacles and making contingencies for overcoming these
• Maintains a strong focus on meeting the needs of customers at all times
• Ensures all outputs are delivered to a high standard and in an efficient manner
• Use resources effectively, at all times challenging processes to improve efficiencies

Interpersonal & Communication Skills

• Communicates in a fluent, logical, clear and convincing manner verbally and in writing
• Is able to listen effectively and develop a two-way dialogue quickly
• Maintains a strong focus on meeting the needs of internal and external customers
• Effectively influences others to take action
• Works to establish mutual understanding to allow for collaborative working

Drive & Commitment to Public Service Values

• Consistently strives to perform at a high level
• Maintains consistent effort under pressure and is resilient to criticism or setbacks at work
• Demonstrates high levels of initiative, taking ownership for projects and demonstrating self sufficiency
• Is personally trustworthy and can be relied upon
• Places the citizen at the heart of all process and systems
• Upholds high standards of Respect, Quality, Equality, Inclusion and Learning