Senior Staff Officer

QUALIFICATIONS / EXPERIENCE

Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent. or Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or Have appropriate relevant experience which encompasses equivalent skills and expertise. SKILLS Have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service Competency Frameworks for the Irish Public Service COMPETENCIES

- Leadership Potential - Interpersonal & Communication Skills. - Administrative, Organisational & Decision Making Skills. - Delivery of Results. - Specialist Knowledge, Expertise and Self Development. - Drive and Commitment to Public Service Values. KEY ELEMENTS OF THE JOB / DUTIES AND RESPONSIBILITIES: Key Responsibilities/Profile: As a key member of the Middle Management Team, this position will be appointed at Grade VI level with responsibility, under general direction, in the co-ordination and monitoring of on-going, current and new projects of Mayo Sligo and Leitrim ETB and would be responsible for a multilevel of staff.

Key Tasks DUTIES AND RESPONSIBILITIES: This job description is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and will be reviewed from time to time. To plan, organise, control, manage and co-ordinate the efficient operation of various on-going, current and new projects of Mayo Sligo and Leitrim ETB, Corporate Services, Governance and Compliance Department, assigned to the appointee, and to perform these duties in consultation and co-operation with their direct Line Manager and the Head of Corporate Services, Governance and Compliance, as well as other ETB Management Team members.

Key Tasks: • Support Head of Corporate Services in ensuring MSLETB is compliant with Corporate Governance in accordance with legal and statutory requirements. • Support compliance with the Code of Practice for ETBs and carry out such duties as are required to fulfil the obligations on MSLETB. • Manage and co-ordinate any statutory reports required by MSLETB e.g. Strategy Statement, MSLETB Annual Report etc. • Manage compliance with legislative requirements, including, but not limited to: • Ethics in Public Office • Official Languages Act 2021 • Public Sector Duty • Charities Regulator • Support Corporate Services functions, including, but not limited to: • Insurance • Health and Safety • Data Protection • Freedom of Information • Manage and implement MSLETB’s Customer Charter and Customer Action Plan. • Support the development and implementation of MSLETB’s Communication Strategy • Manage Reception areas and functions in MSLETB. • Manage and co-ordinate the day-to-day operation of the Corporate Services Governance and Compliance team of MSLETB, reporting to the role, including monitoring workloads, overseeing and co-ordination of work and troubleshooting as necessary. • Effectively administer staff Leave applications within the Department to ensure continuity of the service. • Support the business and functional requirements of MSLETB Board and all committees and working groups set up by the Board.

• Provide information and reports to the Board of MSLETB and its committees as required. • Undertake quality assurance checks on all aspects of the work under their remit in the Corporate Services Department. • To provide guidance and training as necessary to enhance the skills and competencies of the Corporate Services team. • To liaise with Heads of Sections regarding matters and issues relating to the delivery of project/administrative services and in devising plans, reports and / or other aspects of MSLETB’s operation and development. • To prepare reports and submissions as may be required from time to time by the ETB, Department of Education, Auditors and other appropriate organisations / bodies.

• To assist in the preparation and review of Policies and Procedures. • To advise on/promote/organise/participate in, as appropriate, staff development programmes. • To participate in all committees/groups on which he/she is a member or is assigned. • To contribute to the development and implementation of appropriate management information systems as related to the delivery of administrative services on behalf of MSLETB. • To report and provide information on the services and operation of the range of services as required from time to time by the Chief Executive/Deputed Officer. • The above list of accountabilities may be varied having regard to the changing needs of the Corporate Services unit and the terms of the post can include delivery of responses to unpredictable work demands as they arise. • To undertake such other duties, projects or activities as may be assigned to you from time to time.

This job description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time by the CE and to contribute to the development of the post while in the role. Key Competencies: Leadership Potential • Is flexible and willing to adapt, positively contributing to the implementation of change. • Contributes to the development of policies in own area and the broader

Department/Organisation. • Seeks to understand the implications of taking a particular position on issues and how interdependencies need to be addressed in a logical and consistent way.

Interpersonal and Communication Skills • Builds and maintains contact with colleagues and other stakeholders to assist in performing roles • Encourages open and constructive discussions around work issues • Treats others with diplomacy, tact, courtesy and respect, even in challenging circumstances Presents information clearly, concisely and confidently when speaking and in writing

Administrative, Organisational and Decision Making Skills • Ability to use previous knowledge and experience in order to guide decisions • Ability to prioritise work and multi task based on deadlines and demands • Is resourceful and creative, generating original approaches when solving problems and making decisions.

Delivery of Results • Taking responsibility and accountability for the delivery of agreed objectives • Demonstrates enthusiasm for new developments/changing work practices and strives to implement these changes effectively • Practices and promotes a strong focus on delivering high quality customer service, for internal and external customers

Specialist Knowledge, Expertise and Self Development • Has a clear understanding of the roles, objectives and targets of self and team and how they fit into the work of the unit and Department/Organisation and effectively communicates this to others • Has high levels of expertise and broad Public Sector knowledge relevant to his/her area of work • Focuses on self-development, striving to improve performance

Drive and Commitment to Public Service Values • Strives to perform at a high level, investing significant energy to achieve agreed objectives • Demonstrates resilience in the face of challenging circumstances and high demands • Is personally trustworthy and can be relied upon • Ensures that customers are at the heart of all services provided • Upholds high standards of honesty, ethics and integrity The Office This is a permanent contract of employment. The normal working week is a 35 hours five-day week basis excluding breaks. The holder of the office shall not engage in any gainful occupation, other than as an officer of MSLETB, to such an extent as to impair the performance of his or her duties as an officer of MSLETB or in any occupation which might conflict with the interests of MSLETB or which might be inconsistent with discharge of his or her duties as a MSLETB Officer.

Probation The successful candidate shall serve a probationary period in accordance with the terms set out in MSL ETB’s Probationary Policy.

Salary The salary shall be fully inclusive and shall be as determined from time to time. Holders of the office shall pay to MSLETB any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their office or in respect of any services which they are required by or under any enactment to perform. Salary Scale is in accordance with Circular Letter 0017/2025 Salary scale and entry point on this scale will be determined in accordance with Circulars issued by the Department of Education

Rate of remuneration may be adjusted from time to time in line with Government Policy. Grade VI Rate from 01/03/2025 €56,755 €58,110 €59,758 €62,861 €64,715 €67,018* €69,338**

Sick Leave Pay during properly certified sick absence, provided there is no evidence of permanent disability for service, will apply on a pro-rata basis, in accordance with the provisions of the relevant legislation and Department of Education sick leave circulars. Annual Leave The annual leave allowance for the position of Grade VI is 27 days. This allowance is subject to the usual conditions regarding the granting of annual leave in MSLETB, is based on a five-day week and is exclusive of the usual public holidays.

Location/Base The successful candidate will be assigned to Mayo, Sligo and Leitrim Education and Training Board Head Office, Castlebar, Co. Mayo Mayo, Sligo and Leitrim Education and Training Board reserves the right to assign you to any other location or base that is under the control of Mayo, Sligo and Leitrim Education and Training Board, as the need arises. Any change in location or base by Mayo, Sligo and Leitrim Education and Training Board will not be deemed as redeployment as provided for under the Public Service Agreements.