Service Desk Planner

Team Operations | Contract type Full Time Permanent

About Mitie

Mitie Ireland is a leading facilities management, consultancy and professional services company. We offer a range of specialist services including technical services, security, cleaning, industrial cleaning, energy and sustainability, and professional consultancy. Our breadth and depth of services and expertise means that we can help to increase efficiencies, reduce costs, increase sustainability, and improve performance for our clients.

We work with a wide range of private and public clients to create great work environments. At the 2025 Facilities Management Awards, our outstanding work was recognised with awards for ‘Client and Service Provider’, ‘Best People Development’ and ‘Excellence in Health & Safety’. Mitie Ireland also won Facilities Management Company of the Year at the recent Chambers Ireland in Business Awards 2024.

Mitie have been awarded the IBEC Keep Well Mark in 2021, 2022, 2023 and 2024 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland. Mitie are the first FM company to achieve the KeepWell mark for employee wellbeing. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development.

We are Mitie, the future of high-performing places.

An overview:

Using scheduling software and processes, the Planner will ensure all preventative maintenance and logged reactive task work is assigned, carried out and closed to achieve first time fix with the aim of ensuring the job is attended within the specified SLAs in line with business procedures. Once attendance has been met, the Planner will also manage the completion of the job as well as ensuring that all required documentation is completed in line with business procedures and processes.

Key responsibilities:

Ensure all reactive, remedial, planned, and quoted works are scheduled, issued, and managed through to completion with supporting paperwork/certification.

Ownership of tasks from “Pending Acceptance” to “Complete” status in line with Business procedures and processes to assign, reassign, remove, push through etc as necessary.

Hitting completion deadlines on CAFM System.

Support Management and Operations teams in Contract delivery and escalate issues with specific jobs or suppliers promptly.

Manage a close relationship with suppliers to ensure the timely delivery of documentation for planned tasks.

Review PPM backlogs, update tasks, provide mitigation and issue relevant comms to Management and Operations staff.

Follow up open P1’s and P2’s for updates to close out efficiently, again keeping both internal and external clients updated.

Generate, issue and communicate End of Shift handover report to Out of hours & Management teams

Respond to queries, enquiries, and escalations from the helpdesk team and Facilities Mangers

Run and issue bespoke client specific reports and or business reports to support the operations team

Contribute to team through training colleagues, cross training, cover, attending meetings etc.

Accurately record all job-related information on the appropriate IT systems and Log note all activity against tasks in the bespoke CAFM system

Manage and communicate access requests.

Effective ‘chase’ of suppliers for progress information from within SLA

Deal with communications in a professional and prompt manner.

Identify opportunities to improve performance and work with the operations teams to implement change.

Any other associated tasks that may be required from time to time and ad-hoc tasks as requested.

About you:

Excellent PC knowledge – MS Office Suite required.

Familiarity with CAFM systems and scheduling tools desirable

Strong accuracy and attention to detail skills

Logical thinking

Strong organisation and administration skills

Experience in a technical FM business including PPM operations, compliance, and H&S Management a distinct advantage. Attributes

Enthusiastic with positive “can do” approach.

Reliable & Flexible

Customer & People-focused

Calm nature – even temperament

You will be a team player who enjoys collaborating with people.

You will have the ability to interact and communicate as appropriate with your audience, which will encompass colleagues, engineers, contract and performance managers and third-party suppliers.

Benefits include:

Free Virtual GP Service

22 days Annual Leave

Mi Recognition (Thanking employees for a job well done ranging from €25 - €250)

Talent Referral Scheme (Earn €100 - €3000 for referring a friend to Mitie)

Mi Deals (Fantastic savings at high street stores)

Long service awards (Ranging from €50-€300)

10% health insurance discount for employees who join under the MITIE plan

A non-contributory life assurance scheme

Personal Retirement Savings Account (PRSA) scheme

Employee Assistance Programme (EAP)

Save as you Earn Scheme (a risk-free savings plan that allows you to buy Mitie shares at a special discount)

Bike2Work Scheme

Tax Saver Scheme

Learning & development (access to 200 courses on our L&D platform)

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