Site Administrator/ Document Controller

This candidate preferably needs

Document Management

• Maintain and organize all project documents (drawings, contracts, reports, permits)
• Ensure documents are properly numbered, formatted, and stored
• Manage document version control (revisions, updates, superseded files)
• Ensure only the latest approved documents are in circulation

Distribution & Control

• Distribute documents to project teams, contractors, and stakeholders
• Track document issuance and receipt
• Control access to sensitive or confidential information
• Maintain document registers and logs

Quality & Compliance

• Ensure documents comply with company standards and project requirements
• Support adherence to quality management systems (e.g. ISO standards)
• Assist with audits by providing accurate document records

Coordination

• Liaise with engineers, architects, subcontractors, and project managers
• Coordinate submission and approval of technical documents
• Follow up on pending approvals and document reviews

Records & Archiving

• Maintain both electronic and hard copy filing systems
• Archive completed project documents for future reference
• Ensure proper handover documentation at project completion

Systems & Tools

• Use document management systems (e.g. Procore)
• Ensure data is regularly updated and backed up
• Train team members on document control procedures if needed

Reporting

• Generate reports on document status (e.g. overdue submissions, approvals)
• Track key document control metrics